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Queen's University
 

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Creating an Appointment or Event in Outlook 2013

 


This tutorial teaches you how to create the calendar entries: appointments and events

 


 

Appointments vs. Events

 

Appointments and events are slightly different calendar entries.  Appointments and events are both just for you (although you can create invited events). However, appointments by default take up time in your calendar, and mark you as busy, whereas events do not. This is because an appointment is for something like a dentist appointment, at which point you will obviously be busy, or out off office.  An event is for something like someone's birthday.  The event appears at the top of your calendar and serves as more of a reminder than anything else.

 

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Creating an Appointment

 

  1. Ensure Calendar is selected from the Navigation Pane
    • On the Home tab, in New grouping, click New Appointment
    this image shows the new appointment button
  2. NOTE: If you select an area in your calendar before hitting new appointment, the corresponding start and end times will be defaulted. You can also double-click anywhere in your calendar to create the meeting.

     

  3. The Untitled Appointment window will appear
    • Enter a Subject (title) for the appointment
    • (Optional) Enter the Location of the appointment
    • Select or append the Start and End times
    • (Optional) Enter any details for the appointment
    • Click Save and Close
    This image shows everything you can customize in the appointment window

 

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Editing/Deleting an Appointment

 

  1. Ensure that Calendar is selected in the Navigation Pane and locate the appointment on your calendar
    • If you wish to delete the appointment, you can click on the appointment and hit delete on your keyboard, or use the Delete button in the upper left of the ribbon
    • If you wish to edit the appointment, double click it
  2. The Appointment window will appear
    • Edit any of the fields you wish to change
    • Click Save and Close

 

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Creating an Event

 

  1. Ensure that Calendar is selected in the Navigation Pane
    • Double click underneath the day in the calendar (Won't work in Month view)
    • Alternatively, follow the steps used to create an appointment, and check All-day Event beside the time selection
    This image shows you how to create a new event
  2. The Untitled Event window will appear
    • Enter a Subject (title) for the appointment
    • (Optional) Enter the Location of the event
    • (Optional) Enter any details for the event
    • You can also change the event to show as something other than Free in your calendar
    • Click Save and Close
    this image shows the options to customize in the event window

 

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Editing/Deleting an Event

 

  1. Ensure that Calendar is selected in the Navigation Pane and locate the event on your calendar
    • If you wish to delete the event, you can click on the event and hit delete on your keyboard, or use the Delete button in the upper left of the ribbon
    • If you wish to edit the event, double click it
  2. The Event window will appear
    • Edit any of the fields you wish to change
    • Click Save and Close


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