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Queen's University

Categorizing Meeting Related Emails in Outlook 2011


If you want to create a category for all your meeting related emails so that whenever an email comes in, it'll be automatically tagged pink or yellow, you can.


  1. Select Categorize on the ribbon

      on the ribbon, click category
  2. Click Add new...

      add a new category
  3. Name your new category "Meeting" or "Invites" or something similar

      name and color your category
  4. Select Rules... from Tools

  5. Click the + sign to add a new rule

  6. Fill in the fields as the screen shot shows:

      add the fields this way: kind is meeting invite; kind is meeting response; categorize meeting

Kingston, Ontario, Canada K7L 3N6 613.533.2000