ITServices

Configure Outlook 2007 Using POP

Queen's email for Faculty, Staff, and Grad Students is moving to Microsoft Exchange. POP configurations will no longer be supported. IMAP configurations will continue to be supported however IMAP will not allow for the full integration of MS Exchange We recommended that you upgrade to MS Outlook 2010 to enjoy the full integration of Email, Calendar, Contacts, and Tasks.

The following instructions were created using Microsoft Outlook 2007 on a Windows Vista Operating System.

Note: In order to produce the screen shots Outlook has been configured using an email account used by IT Services for documentation purposes. When following these instructions and configuring your client please use your own name and email address. The instructions that accompany each screen shot will indicate whether to use your email address or the provided server name. If in doubt, contact the IT Support Centre at 613.533.6666.

1. From the Start menu select Microsoft Office Outlook 2007.

Microsoft Office Outlook 2007

2. If this is the first time you have run Outlook 2007 the Startup Wizard will begin. If you have used Outlook 2007 before and wish to change your settings go to Step 5.

Click the Nextbutton

Wizard

3. The Account Conguration screen will open.

Click the radio button beside Yes
Click the Nextbutton

Email configuration

4. The Auto Account Setup screen will open.

Click the check box to Manually configure server settings or additional server types
Click the Nextbutton

Manually configuring

5. The Choose E-mail Service screen will open.

Click the radio button beside Internet E-mail
Click the Nextbutton

email services

6. The Internet E-mail Settingsscreen will open.

in the Your Name: field enter your name
in the E-mail Address: field enter your Queen's e-mail address
From the Account Type: drop down menu select POP3
In the Incoming mail server: field enter mail.queensu.ca
In the Outgoing mail server (SMTP): field enter mail.queensu.ca
In the User Name: field enter your NetID
If you would like Outlook to remember your password check the box Remember passwordand enter your passwordin the Password: field. If you choose not to have your password remembered you will be prompted for it when you start Outlook.
Click the More Settings...button

user and server information

7. The Internet E-mail Settings screen will open.

On the General tab enter your e-mail addressin the Reply E-mail: field
Click the Advancedtab

reply email

8. On the Advancedtab:

In the Incoming server (POP3):
- Check the box This server requires an encrypted connection (SSL)
- Enter 995in the dialogue box
In the Outgoing server (SMTP):
- from the Use the following type of encrypted connection: drop down menu select SSL
- Enter 465in the dialogue box
Set the Server Timeouts to about 5 minutes
In the Delivery section:
- Checkthe box Leave a copy of messages on the server
- Checkthe box Remove from server after ___ days and set the value to 5
- Checkthe box Remove from the server when deleted from the 'Deleted Items'
- Click the OKbutton