Creating and Using a Signature in Outlook 2010
This tutorial teaches you how to create and customize a signature in Outlook 2010, to appear at the end of emails.
NOTE: The signature you define here will NOT replicate to the Office 365 Web Application
Creating a Signature
- Ensure that Mail is selected in the
- In the
Home tab, in the
New grouping, click New E-mail.
- A new blank email message will appear
- On the
Message tab, in the
Include grouping, click Signature and select Signatures...
- The Signatures and Stationery dialogue will appear
- Click the New button and give a name to your new signature.
- Then click OK
- Enter your signature in the Edit Signature box. This can be just your name, or a closing remark such as thanks, regards etc. You can customize your font, colour, style, add a link and more.
- When you are happy with your signature, click the Save button.
Using Signatures in an Email
- Manual Insertion
- Now that you have defined a signature, you can choose when to include it in your email.
- On the Message tab, in the Include grouping, click Signature and a list of defined signatures will drop down.
- To add a signature to your message, click on the name of the signature that you want to include. The signature associated with the name will be inserted into your message.
- Automatic Signature
- You can make changes to when you want to include your signature in the Choose default signature section of the Signature and Stationery window.
- You can set your default signature for your new messages and your replies/forwards independently.
- The signature you select will automatically appear at the bottom of any future messages you create.
- If you manage more than one email address, you can define and manage unique signatures for each email address.