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Queen's University

Creating and Using a Signature in Outlook 2010

This tutorial teaches you how to create and customize a signature in Outlook 2010, to appear at the end of emails.

NOTE: The signature you define here will NOT replicate to the Office 365 Web Application

Ensure that Mail is selected in the Navigation Pane.
- In the Home tab, in the New grouping, click New E-mail.
A new blank email message will appear
- On the Message tab, in the Include grouping, click Signature and select Signatures...
The Signatures and Stationery dialogue will appear
- Click the New button and give a name to your new signature.
- Then click OK
- Enter your signature in the Edit Signature box. This can be just your name, or a closing remark such as thanks, regards etc. You can customize your font, colour, style, add a link and more.
- When you are happy with your signature, click the Save button.

Manual Insertion
- Now that you have defined a signature, you can choose when to include it in your email.
- On the Message tab, in the Include grouping, click Signature and a list of defined signatures will drop down.
- To add a signature to your message, click on the name of the signature that you want to include. The signature associated with the name will be inserted into your message.
Automatic Signature
- You can make changes to when you want to include your signature in the Choose default signature section of the Signature and Stationery window.
- You can set your default signature for your new messages and your replies/forwards independently.
- The signature you select will automatically appear at the bottom of any future messages you create.
- If you manage more than one email address, you can define and manage unique signatures for each email address.

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