ITS

Information Technology Services
Information Technology Services

Contact Group in Microsoft Office 365

At Queen's there are several options available for mailing lists.

Create a Contact Group when you are sending email to a group of people or you need to schedule a meeting with the same group of people

When you send email to a Contact Group, the To: field on received messages shows the individual email addresses of all members of the list. If you want to hide the membership of the list, use the Bcc: field instead of the TO: field when sending email to the group.  If Bcc is not currently visible when you are sending email, from the top menu click the  ... and select Show Bcc.

Note that Contact Groups that you create in Office 365 will also be available to use in Outlook 2010 and Outlook 2013.

  1. Log into Office 365
    • Click the Appsicon (upper left corner)
    • Click the People apps button

    office365-your-apps-live-here.png

  2. The People app will open
    • Click the new button

    contact-list-two.png

  3. The What would you like to do? screen will open
    • Click Create contact list

    contact-list-three.png

  4. The Group screen will open
    • Enter a Group name
    • In the Members field start typing the name of the person you want to add to the group
    • You can search for them in your Contacts or the Global Address List (GAL) by clicking the Search Contacts & Directory
    • When their contact information is found double click to add them to the group
    • Continue searching and adding until all members have been added
    • Click the Save button

    create-four.png

  5. You Contact List is now ready to use
    • Click the contact list name in your My Contacts
    • The Contact list members will be shown on the right side of the screen
    • Click the email icon to send email to your contact list.  An email message will open.
    • Click the Schedule an event icon to schedule a meeting.  Calendar Scheduler will open

    contact-list-five.png