Information Technology Services
Information Technology Services

Creating and Using a Signature in Outlook 2013

This tutorial teaches you how to create and customize a signature in Outlook 2013, to appear at the end of emails.

NOTE: The signature you define here will NOT replicate to the Office 365 Web Application

Creating a Signature

  1. Ensure that Mail is selected in the Navigation Pane
    • In the Home  tab, in the New  grouping, click New E-mail.
  2. A new blank email message will appear 
    • On the Message  tab, in the Include  grouping, click Signature and select Signatures...

    New Signaure

  3. The Signatures and Stationery dialogue will appear
    • Click the New button and give a name to your new signature.
    • Then click OK
    • Enter your signature in the Edit Signature box. This can be just your name, or a closing remark such as thanks, regards etc.  You can customize your font, colour, style, add a link and more.
    • When you are happy with your signature, click the Save button.

    Editing and creating a signature

Using Signatures in an Email

  1. Manual Insertion 
    • Now that you have defined a signature, you can choose when to include it in your email.
    • On the Message tab, in the Include grouping, click Signature and a list of defined signatures will drop down.
    • To add a signature to your message, click on the name of the signature that you want to include. The signature associated with the name will be inserted into your message.
  2. Automatic Signature 
    • You can make changes to when you want to include your signature in the Choose default signature section of the Signature and Stationery window.
    • You can set your default signature for your new messages and your replies/forwards independently.
    • The signature you select will automatically appear at the bottom of any future messages you create.
    • If you manage more than one email address, you can define and manage unique signatures for each email address.

    Set a default automatic signature