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Queen's University

Spring 2011 Newsletter

Time Saving Tips and Tricks

We've pulled together a few more time saving tips and tricks that we hope you will find useful. If you have a great time saving tip, send it to us at and we'll publish it in a future issue. All of the short cut tips below work as stated for XP, Vista and Windows7 unless otherwise stated.



How to Change the Default Save and Open Folders in WORD 2007image of folders labeled save and open

When using MS Office, such as Word, Excel or PowerPoint, many people find it more convenient to change the default "Open" or "Save" folders. The following instructions will work for all three software programs and avoid that repetitious navigation time:
  1. Click the Office button in the top left side of the ribbon.
  2. Choose "Word Options" at the very bottom of that menu.
  3. In the "Word Options" box that opens choose "Save" from the left navigation.
  4. The fourth option under the "Save Documents" heading is labelled "Default File Location".
  5. Click Browse next to this option and choose the folder you would like Word to open every time you want to save or open a file. (i.e. My Documents or I: drive).  




Outlook 2007: Open a Specified Folder on Startup

Image with test stating outlook 2007 logoWhen using Outlook, it can be very handy to open your IMAP Inbox (or whatever folder you want) on startup.  Just follow these simple steps:


  1. Open Outlook and click on: "Tools" then "Options".
  2. Choose the "Other" tab.
  3. On the "Other" tab click the "Advanced Options" button near the top.
  4. The first option on the "Advanced Options" screen says "Startup in this Folder". Click Browse hereand choose the folder you would like to open automatically on startup.

Change the location of "My Documents"Image of the properties box for my documents

On XP, Windows stores documents in a default location (typically on C:). This tip can be very handy for those people who routinely save their files in the My Documents folder, but also need it on a USB memory stick or card to take with them. Follow the steps below to change the location of the My Documents folder. In the instructions below, the E: drive is used to store documents called "Documents":


  1. Right-click on the "My Documents" folder, then click on "Properties".
  2. Click on the "Target" tab, if not selected, and under "Target folder location" type in the path to the new location, e.g., E:/Documents
  3. Click on the "Apply" button. Then click on the "OK" button to complete the procedure.
  4. Note the "Restore Default" button under the "Target folder location" box if you ever want to change it back.








Do You Have a Tip or Trick to Share?

If you have a tip or trick that you would like to share with readers, please submit it to the newsletter editor at:

Thank you to those who submitted tips and tricks for this issue of the ITServices Newsletter.



























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