ITS

Information Technology Services
Information Technology Services

NetID for Student Employees: Teaching Assistants and Teaching Fellows

About the Employee NetID

An Employee NetID is issued to students who are hired as Teaching Assistants or Teaching Fellows:

  • The Employee NetID should be used when performing employee functions
  • Student employees can set up an Office 365 email account for use with their Employee NetID
  • Students will continue to log into all student resources including SOLUS, Office 365, Moodle courses, etc. using their Student NetID​

Important information about student-employee email accounts

It is very important to keep your employee identity separate and distinct from your student identity. If you have already forwarded your employee email account to your student account, please remove the forwarding and ensure that any work-related email is transferred to your employee email account.

For further details, please read the Fact Sheet on the University Secretariat and Legal Counsel site. For information on handling confidential university documents, refer to the Electronic Information Security Policy Framework.

onQ

  • Course Instructors will be able to use the Employee NetID to add Teaching Assistants to their onQ  course(s) without submitting an online request
  • Teaching Fellows who are identified by their department(s) as the Instructor of Record in PeopleSoft will be able to Create an onQ Course/Space using the link on the onQ My Home page.

Student Employees

Things you should know:

  • As a Queen’s University student who is also a Queen’s employee, you have been given a separate NetID from your student NetID to be used for your employment.

  • In addition to privacy concerns, records you create and receive as an employee, including emails, are university records. They belong to Queen’s University and are subject to any rules and procedures pertaining to university records including the Records Management Policy  and Provincial Access and Privacy Legislation.

  • It is possible that a request for access to those records (including emails) could be made in which case you will be asked to search for records. Keeping your work-related emails separate from your own personal emails eliminates any risk that your personal emails will get drawn into a search for records.

  • The directive to maintain a separate employment persona carries over to all other work-related records, not just to email.  Accordingly, you should ensure that any work-related files (such as Word documents, Excel spreadsheets, etc.) are maintained confidentially in designated folders on a Queen’s University shared drive, or if maintained in a personal folder (such as on OneDrive or on a personal computer), that they are not retained after employment terminates.

  • Any personal devices used for work-related purposes that could store confidential or personal information of other individuals MUST BE ENCRYPTED.  See information on encryption on the ITServices website.  Even if you are using the Office365 suite of tools, there is a high likelihood that some information will be downloaded to your device.  Therefore, ENCRYPTION IS IMPERATIVE.