ITS

Information Technology Services
Information Technology Services

Policy for Class Lists at Queen's University

Your Class Mailing List and your Learning Management System (LMS, e.g. onQ, Moodle) will give you access to student names and their email addresses. Therefore, we ask that you take a few minutes to read the following Policy for all Class Lists created by ITS.

When students register for their classes, they have the option of indicating if they want their name and email address to remain :PRIVATE: and thereby omitted from the public directory services at Queen's. Because student names and email addresses are available from Class Mailing Lists and from LMS class lists, please be aware that key identifying information, such as student names and email addresses, have been used in incidents of harassment, misrepresentation, and even stalking, and this has jeopardized both personal safety and confidentiality.

Privacy of Information Policy:
All electronic Class Mailing Lists and Learning Management System class lists must be treated with the same confidentiality and concern for privacy that is extended to all sensitive material gathered from the Queen's University Student Record System. Please observe the following guidelines for handling student information:

  • Student information from a class mailing list or from a learning management system class list should not be printed and then physically posted on a public board.
  • Student information from a class mailing list or from a learning management system class list should not be distributed, physically or electronically, to the class without providing a discretionary method for students to request that their entry be omitted.
  • In cases where students are required to submit email to their class mailing list, making public their name and email address, provide the option of emailing their assignment directly to you. If deemed important for the exercise, forward the material to the class mailing list from your address; delete the student's identifying information.
  • The distribution of student information from a class mailing list or from a learning management system class list to other persons is prohibited.

Please contact the Office of the University Registrar if you have any questions or require additional information regarding the use of student electronic information.