QShare Tutorials - Contacts and Groups

 

Contacts can be any individual who has a Queen's NetID.

Groups are comprised of one or more individuals who have a Queen's NetID.

In QShare there are 2 kinds of Groups

1. LDAP Groups: These groups are defined at the University Level.
   LDAP, Short for Lightweight Directory Access Protocol, makes it possible for applications, like QShare, to obtain information. LDAP holds information about each NetID, including who it belongs to, whether they are student, faculty, or staff, which department they belong to, and much more.  An LDAP group could identify everyone in a particular department, or every student taking a specific course. Note: LDAP Groups are available to all QShare users.
2. Personal QShare Groups are groups the owner of the QShare Account creates. These groups exist only in the QShare Account they are created in and cannot be shared with other QShare Account owners. The QShare Owner chooses members of the Group from the LDAP directory. Anyone  with a Queen’s NetID  can be added to your Group.

Create Contacts

1. Log in to QShare 
   • From the Main Menu select Setup
   • From the Setup menu select the My Contacts tab
   • From the My Contacts tab select Users
   • Click the New Contact button 
   
2. The New Contact screen will open 
   • Click the down arrow beside the Find User: field
   • The search options will expand allowing you to choose to search using the From: field and the where: field.  The best results will be given if you search by the where: and select NetID
   • In the Find User: box enter the NetID of the user you are looking for
   • Click the Find button

    

   
3. Your search results will be displayed 
   • You may receive multiple NetIDs to choose from.
   • Select the NetID you are searching for with a single click
   • Click the OK button
   
4. The My Contacts screen will re-open
   • The information for the NetID you selected will now be in your list of Users
   • Verify that the Name, NetID, and Email Address do belong to the correct User
   • When you are finished adding Users click the Home button
   

   Create Groups

   1. From the Main Menu select Setup 
      • From the Setup Menu select the My Contacts tab
      • From the My Contacts tab select Groups
      • Click the New Group button
      
   2. The New Group screen will open
      • Give your Group a Name
      • Click the Next button
      
   3. The Members of .... screen will open 
      • Click the down arrow beside the Find Users: box
      • The Search options will expand.  The best search results will be achieved when you search by NetID
      • Enter the NetID to search by
      • Click the Find button 
      
   4. The Search results will be displayed on the screen 
      • The Search may return multiple NetIDs that meet the search criteria
      • Choose the correct NetID
      • Click the Add Members button
      
   5. The Members of "your group" screen will be shown 
      • Continue this process until all the members of your group have been added
      • Click the Save button
      • Your group is now ready to use.