Board of Trustees in brief
Highlights from the September 28 meeting of the Board of Trustees.
During the closed session, the Board conferred the title “Chair Emeritus” on Bill Young.
Principal’s 2012-13 goals
Provost Alan Harrison presented the principal’s goals for 2012-13 with Principal Daniel Woolf away because of a family emergency. They are:
• Expanding relationship-building with students, faculty and staff
• Achieving workable solutions for non-academic discipline and alcohol policy
• Implementing the new budget model
• Successfully launching the public fundraising campaign
• Continuing the reform of university governing bodies
• Planning for the safe return of Fall Reunions
• Advancing the university’s international profile
Members of the senior leadership team fully support Principal Woolf’s goals and they have used them as a template for setting their own priorities.
Development of the new budget model and planning process continues with the launch of a new budget model website.
In-depth discussions about the student learning experience, the centrepiece of the Academic Plan, will occur in the near future. The goal is to outline specific details and metrics to measure success in this area.
Provost Harrison said the future of the Centre for Teaching and Learning will be reviewed before a new director is appointed to replace Joy Mighty. The review will focus on how to configure CTL so that it supports and enhances the student learning experience. Similarly, the search for a new director of the Agnes Etherington Art Centre provides an opportunity to review the centre and consider the role it plays within the university.
Preliminary numbers indicate undergraduate enrolment is expected to meet or exceed targets. The final enrolment count is November 1. The Bader International Study Centre shows improved enrolment.
Provost Harrison updated the Board on the proposed mandate statement required by the provincial government. He stated that Queen’s proposed mandate statement is in line with the Academic Plan and the Strategic Research Plan.
Planning funds for residence projects
The Board approved $400,000 in planning funds from the Residence operations budget to complete the design work for proposed residence buildings. The project and the business case will be presented to the Board in December.
Alma Mater Society (AMS) President Doug Johnson highlighted the agreement between the AMS and the university on changes to the non-academic discipline system. He said the result satisfies both parties.
Mr. Johnson noted the success of the past few fall weekends and his hope that it continues. He sees this as compelling evidence that a planned and designate Fall Reunions weekend can be reinstated.
The AMS is taking a more proactive role in municipal relations, exemplified by the Student Maintenance and Resource Team (SMART).
Matthew Scribner, President, Society of Graduate and Professional Students, discussed the results of the 2012 Exit Poll. He expressed concern that Education and Law students were generally not as satisfied with their experience and program compared to students in other faculties.
Rector Nick Francis praised the current state of relations between students and the administration. He recently shared his story about mental health through the Queen’s Annual Appeal, and he has had preliminary talks with Principal Woolf about organizing a concert to benefit mental health initiatives.
Risk management policy developed
The Board approved the Enterprise Risk Management Policy and Procedures Framework. The document provides the structure Queen’s will use for oversight and management of risk for the institution. The Office of the Vice-Principal Finance and Administration has developed a risk register. It will be reviewed at the Board meeting in December.
The Board also approved:
• Naming dedications
• Formal institute status for the Queen’s Institute for Energy and Environmental Policy
• The audited financial statements for the fiscal year ending April 30, 2012, and the financial statements of Queen’s University Theological College
The Board received for information the research report, and the quarterly reports from the Advancement, Investment, and Pension committees.
The agenda is posted on the University Secretariat website.