New HR administrative information system on track
The new Human Resource administrative information system is progressing toward implementation late this year.
“The next two months of focused effort will enable us to complete system development and carry out significant parallel testing cycles,” says Queen’s University Systems Replacement (QUASR) program director Jim Carse. “This next stage of enhanced testing follows our full integration testing activity successfully completed last month.”
QUASR project staff are converting and validating existing employee data from the current legacy application into information that complies with the new PeopleSoft data requirements.
Using converted data and the new system configurations, HR staff will run parallel payroll processes on the two systems to test the accuracy of integrated information. For example, looking for inconsistencies in taxes, deductions and earnings.
Results from the initial parallel process are being verified extensively by cross-referencing data from the two systems to identify any data or system issues that need to be addressed by the QUASR team.
"It is critical that all programs be thoroughly tested and data being converted be scrutinized for accuracy,” says the director of HRIS and Payroll Services Don Cowin. “This will ensure the university's employees are paid correctly when the new system is implemented."
Additional integration and parallel testing cycles of the new HR PeopleSoft system will continue through the spring and summer. Increased engagement planned by end users and HR department staff will provide more opportunities for users to test and learn how to use the new system in advance of implementation.
User acceptance testing provides valuable hands on experience, and the user feedback helps QUASR team members confirm system processing configuration, tweak forms as necessary and ensure optimal functionality when the system is implemented.
“Dedicated teamwork from QUASR team members and Human Resources staff is helping to ensure all pieces of the system function as expected and integrate with each other,” says Debbie Radley, QUASR Project Manager, Human Resources. “It is important that processes and system functionality are considered as we develop meaningful training material for users for the fall.”
During the fall, activity will ramp up toward a final parallel process confirming successful data conversion and integration, then production cut over to the new system.
Simultaneous training delivered for system users during this time will prepare them to make the final transition to PeopleSoft in December.
Training material content is being developed now and several courses are undergoing end user and business reviews. Training delivery, however, needs to be done much closer to the launch to promote retention of the materials and allow the opportunity to apply the knowledge soon after training. Much more on the specific plans and provisions for training will be communicated in the future.