New student administration system comes online
Student administration will begin its transition to the new PeopleSoft system on October 12. Old systems built to process paper forms – including admissions, registration, financial aid, course and exam scheduling, transcripts and student records – are being replaced with new online PeopleSoft applications.
The Queen's system known as QCARD that students use to access administrative services online, will be replaced in March 2011 with a new self-service application. This week a campus-wide contest for students, faculty and staff is being launched to name the new online student centre.
Four modules of the new online student administrative system launching this weekend include Admission, Financial Aid, Campus Community, and Academic Structure.
The Admission process starts when staff enter data from the Application for Admission received through either a web application for admission or a hard copy application form. In the new system admission applications from eight offices will be consolidated into a single system with a common platform.
Financial Aid relates to managing and dispursing student awards. Awards will now flow through students’ accounts and will be paid using electronic funds transfer (EFT).
Academic Structure is the part of the system staff will use to manage how degree, diploma, and certificate programs are represented within PeopleSoft.
The Campus Community module is used to create records for individuals, organizations, and committees.
Formal training for almost 100 authorized users on the new student administration system began with classes on October 4.
The launch of PeopleSoft Student is part of the three-year Queen's University Administrative Services Replacement (QUASR) project that also includes finance, research and human resource systems. For more information check the QUASR website.