Queen's University

Preparations underway for second release of student administration system


Phase 2 of the new PeopleSoft student administration system will be implemented in March.

“We have made great progress with the first major student release in October. Applications are being processed and financial aid is being offered using the PeopleSoft system,” says University Registrar Jo-Anne Brady. “The upcoming second major release means that there is significant work left to do, though.”

The second release includes 13 core pieces that include student records, student financials, and academic advisement. New self-serve student and faculty centres will also be part of the second release.

“PeopleSoft, a modern replacement for the aged legacy system, will enhance the delivery of services, simplify and streamline associated processes, and allow us to leverage leading practices in higher education,” says Rick Palmer, project manager of the Queen’s University Administrative Systems Replacement Student Team.

Testing to ensure the system meets the users’ requirements will continue throughout January. Training will take place leading up to the launch in early March.

In the spring, students will start using the new Student OnLine University System (SOLUS), which replaces QCARD. The name SOLUS, meaning ‘light, knowledge and information’ in Gaelic, was selected from 146 suggestions submitted during a recent naming contest.

“SOLUS captures the essence of the new online student system while honouring Queen’s Scottish heritage,” says Mr. Palmer. “The naming process was enhanced considerably by the creative and insightful help from the students, staff, and faculty who came up with so many great suggestions.”

SOLUS, the primary place for students to connect with the university, will offer new and improved services including:

• 24/7 access, except during maintenance periods
• automatic personalized course and exam timetables
• easy course review and comparison including full descriptions
• a swap course feature that ensures a course isn’t dropped until the preferred course is confirmed, and
• clear, simplified fee account statements

Each of the 10 finalists in the naming contest received a $25 Campus Bookstore gift certificate.

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Last updated at 3:57 pm EDT, Fri August 22, 2014
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