Office of the Ombudsperson

OFFICE OF THE

University Ombudsman

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Academic Integrity

The Ombudsman acts as a source of general information for students and faculty on matters pertaining to the academic integrity policies and procedures of the University, faculties, and schools. 

The Senate policy on Academic Integrity Procedures - Requirements of Faculties and Schools (PDF*, 120 KB) outlines certain procedural requirements of Faculties and Schools, including the essential requirements of any investigation into an academic integrity concern, while also providing guidance regarding jurisdiction, offences, and sanctions.

While there are certain issues that may be Faculty-specific and may be addressed through individual faculty regulations and procedures, some common standards must be maintained among academic units to ensure that all students involved in an academic integrity concern receive equitable treatment. Therefore, Faculties and Schools are required to develop their own procedures for handling academic integrity concerns. Procedures must be published in the respective Faculty/School calendar and be readily available in Faculty/School offices.

From Academic Integrity Procedures - Requirements of Faculties and Schools:

3.1.1  Essential Principles

All procedures, at minimum, must adhere to the principles of natural justice and procedural fairness. The following rules of natural justice must be upheld for the student:

  • The right to know allegations and the basis for them
  • The right to respond to allegations
  • The right to be heard by an unbiased decision maker
  • The right to a timely process
  • The right to a clear decision
  • The right to an appeal

3.1.2  Key Elements

Faculty/School procedures must contain the following key elements:

  • The specification of roles and responsibilities within the Faculty/School for handling academic integrity concerns.
  • A process whereby the student is notified, in sufficient detail, of the allegations against them.
  • The provision of opportunity for the student and the instructor to meet before an outcome is determined, and requirements with respect to the student being notified of the meeting.
  • A process for determining the outcome of the concern, including both the finding and any sanction that may result.
  • The clear indication of timelines throughout the investigation process.
  • An appeal process.

Instructor Guidelines for Investigation, Decision Making, Referral and Notification can be found in the policy at 4.1.1.

The jurisdiction for matters of academic appeal should, in all instances, reside in the student's home Faculty to minimize the possibility of confusion for students. Each student is expected to gain a working knowledge of the regulations governing the Faculty in which he or she is registered. See the Senate policy on Faculty Jurisdiction With respect to Student Appeals of Academic Decisions.    

 

*PDF files can be viewed using Adobe Reader.