What is a Memorandum of Understanding?
MOUs are agreements between institutions with terms that are fairly broad and perhaps more philosophical in nature than a Contract. The terms are not legally binding. There is typically no funding attached.
Who should sign the MOU?
MOUs should be signed on behalf of the university by the Director of Research Services. This is currently Karina McInnis. Sometimes the other party will request that the Queen's signatory be at the Vice Principal or Principal level. This may be considered given the particular context, however the MOU should first be presented to the Office of Research Services for review.
*Please note: If the MOU contains provisions re: student exchanges, the relevant Dean will also be consulted.
What is the process for having an MOU signed?
In general, the process is as follows:
1. The MOU is provided by the researcher or the sponsor to the Contracts Coordinator. This is currently Diana Purvis.
2. The MOU is assigned to a member of the Contracts Unit for review/ drafting.
3. An MOU questionnaire is sent to the Queen's researcher, for completion. This questionnaire assists the Contract Unit reviewer in assessing the acceptability of the terms of the MOU
4. Once reviewed / drafted, a copy and any related comments are provided to the researcher for their consideration.
5. A copy of the MOU and related comments are then provided to the sponsor, and the negotiation is undertaken.
6. Once agreement with the sponsor is reached on the terms, the Contracts Unit member will manage the signature process by Queen's and the sponsor.
7. Upon execution, a copy of the MOU is provided to the researcher and the relevant Department Head.
Amendments to MOUs follow much the same process as outlined above.