How to submit a research grant
This webpage summarizes the processes a researcher must follow in order to submit a research grant. It moves from the initial stages of identifying an idea for a research proposal, all the way to the receipt of an award and the start of a research project.
IDENTIFY A RESEARCH PROPOSAL IDEA
FIND AN APPROPRIATE SOURCE OF FUNDING
REVIEW FUNDING GUIDELINES CAREFULLY
- Give yourself enough time to share drafts with colleagues for peer/scientific review & with URS for grantsmanship and administrative review.
- For a review at URS: send a penultimate draft (proposal + budget) to the appropriate research projects advisor at least
7 business days before the application deadline. Note that URS may have specific review deadlines for large competitions (e.g. SSHRC Insight Grants, NSERC Discovery Grants, CIHR Foundation Scheme).
RECEIVE PRE-SUBMISSION APPROVALS (TRAQ DSS & Institutional Signatures)
- Complete a
TRAQ DSS at least 5 business days in advance of the application deadline. Note that more time is required for Hospital-based researchers.
- Complete any signature sheets that are necessary for the application. Typical institutional signatures that may be required are those from a department head and from URS. If you require a signature from URS, it is
contact a research projects advisor in advance of the funding deadline. If you fail to obtain the necessary institutional signatures, your application may be considered ineligible by the granting agency.
- Most of the time, you will submit your proposal directly to the funding agency (either electronically or by hard copy) but there are some funding programs (e.g. at CIHR) that require URS to submit on behalf of investigators. Follow the guidelines carefully to be sure you understand the submission process (including if institutional signatures are required - see above).
RECEIVE NOTIFICATION OF FUNDING DECISION
- If unsuccessful, don't despair!: look for other opportunities that you can submit to and/or revise your application and re-submit. If you need assistance,
contact a research projects advisor.
If successful: When you receive a notice of award, forward it to URS to initiate account set-up at Queen's. To do this, create an Amendment Form within the appropriate TRAQ DSS and attach the notice of decision. Instructions on how to complete and submit event forms are available in this section of the
TRAQ website . Alternatively, you can send your notification of award to the appropriate
research facilitator at URS.
POST AWARD - OBTAIN CERTIFICATIONS
- Complete any certification processes that are required for your research project (e.g. animal care, human ethics, biohazard, radiation safety).
Contact a research facilitator when you have received all the required approvals (typically, funds will not be released until certifications are approved).
POST AWARD - ACCOUNT SET-UP
- A research facilitator will send all the required information to Research Accounting to have a project set up for you.
*** URS transfers the TRAQ DSS file to Research Accounting ***
START & COMPLETE RESEARCH PROJECT
- Research Accounting will send you an email requesting a full budget and signature authorization form from you. You will be informed when your project has been set up.
- If you need to transfer funds to co-applicants at other institutions during a project,
contact a research facilitator at URS.
** See the URS grant writing resources page for guides and how-to documents about proposal writing **