Ethics Romeo updates:

March 8th, 2013

Upgrade to the new version of Romeo system has been completed at 3:00 p.m. on March 8th 2013

February 28th, 2013

The Ethics Romeo system will be down on Friday, March 8th for a planned upgrade

February 12th 2013

Upgrade to the new version of Romeo system has been completed at 2:00 p.m. on February 12th 2013.

January 12th, 2013

The Ethics Romeo system will be down on February 12th for a planned upgrade

July 25th, 2012 update

We have been notified that some of our emails generated from Ethics Romeo system are not reaching recipients Inbox post migration to Microsoft Exchange. Please read IT release re: this issue below:

Outlook has its own set of rules for determining what goes into the Junk folder and how long email will be retained there before it is deleted. After your account has been migrated to the Exchange server, you will need to review your Junk folder to ensure that any email that has been moved there during the migration process is indeed junk.

If you find email that has been moved to the Junk folder mistakenly during the migration, you can move it back to your Inbox. This will “train” Outlook so next time email from that sender will not be moved to the Junk folder.

May 4th, 2012 update

New Reviewer Portal has been released.

March 20, 2012 update

Upgrade to the new version of Romeo system has been completed at 2:00 p.m. on March 20th 2012.

December 1, 2011 update

Attaching documents to ethics application: here are some tips when naming your attached documents:

Invalid characters that should not be used in file name:" # % & * : < > ? \ / { | } ~   

Cannot be longer than 128 characters
Do not use the period character consecutively in the middle of a file name
Do not use the period character at the end of a file name
Do not start a file name with the period character
Max File Size 5MB (suggested size is 5MB to make sure seamless file transmission)

 

November 21st, 2011 update

This week marked six months since we have launched electronic HSREB eORS Ethics Romeo Researcher Portal. During that time we received 168 electronic Applications (39 Full Board reviews and 129 Delegated reviews) and over 1000 Event forms (Annual Renewal Form, Amendment Form, SAE Form). Thank you all for embracing this new system. Thank you for your constructive suggestions for improvement and all the positive comments and emails sent to us. Up to date we completed 40 training workshops with over 250 participants. Please remember to check Useful Links and News on your Researcher's Portal where you can find information on new CORE TCPS-2 Ethics Course, User Manuals, login information and how to contact our support staff.

Please note; when we send renewal email reminders we select 3 roles from each file: Principal Investigator, Supervisor and Research Coordinator. Please use those roles if you want your Project team members to receive those emails. We don't sent reminder emails to Project team members in the role of Co-Investigator.

August 29th, 2011 update

Self Registration form

First time Romeo users can access Self Registration page to register in the system. Once you fill out Self registration page and click on REGISTER button, you will receive registration notification email with instructions to set up your own password.

If you are a Queen's Student (undergraduate and graduate), Postdoctoral Fellow, External User (other non-Queen's Institution) trying to log in for the first time, please complete self registration form.

Affiliation:
If your Department has GREB Unit REB you have to select Unit level and then appropriate Unit name:
Departments with Unit REB are:
School of Business, Cultural Studies, Education, Gender Studies, Geography, Global Development Studies, Kinesiology and Health Studies, Music,  Policy Studies, Political Studies, Psychology, Sociology, Urban and Regional Planning.

If you belong to any other Department, please select Department level and than choose your Department from drop-down menu list. In case your Department is not on the list, please select OTHER and specify your Department in the Comments section.

August 25th, 2011 update

Romeo Researcher Portal is now compatible not only with Internet Explorer but also Mozilla Firefox (important for PC and Mac users).

July 28th, 2011 update

To access Romeo system and to fill out the Application Forms as well as Events Forms please use Internet Explorer browser. Romeo system works best in Internet Explorer. In the future the system will be fully compatible with Mozila Firefox, Chrome and other web browsers.

June 24th, 2011 update

This week marked one month since we have launched electronic HSREB eORS Ethics Romeo Researcher Portal. During that time we received 60 electronic Applications and Event forms (Full Board Review and Delegated Review, Annual Renewal Form, Amendment Form, SAE Form). Thank you all for embracing this new system. Thank you for your constructive suggestions for improvement and all the positive comments and emails sent to us. Up to date we completed 29 training workshops with over 200 participants. Please remember to check Useful Links and News on your Researcher's Portal where you can find information on new CORE TCPS-2 Ethics Course, User Manuals, login information and how to contact our support staff.

Please note that deadline for the upcoming July 11th HSREB Board meeting is this coming Monday, June 27th. During the weekend of June 25-26, you can contact our support staff at ors@queensu.ca with questions or any issues related to the New eORS Ethics Romeo system.

June 7th, 2011 update

New training workshops have been added. We will have one workshop per week for each group (HSREB and GREB).

June 1st, 2011 update

                            GREB Ethics eORS Romeo system is live!

Social Sciences and Humanities Researchers (GREB) can submit electronic forms. Event forms: Amendments, Renewals, Serious Adverse Events (SAE) can be send and attached to existing files. Find out how to login to Ethics eORS and enjoy new eORS system. With any questions contact our support staff.

May 28th, 2011 update

Please note that deadline for the upcoming June 13th HSREB Board meeting is this coming Monday, May 30th. During the weekend of May 28-29, you can contact our support staff at ors@queensu.ca with questions or any issues related to the New eORS Ethics Romeo system.

May 27th, 2011 update

                            HSREB Ethics eORS Romeo  system is live!

Health Sciences Researchers and Research Coordinators can submit electronic forms. Event forms: Amendments, Renewals, Serious Adverse Events (SAE) can be send and attached to existing files. Find out how to login to Ethics eORS and enjoy new eORS system. With any questions contact our support staff. GREB(Social Sciences and Humanities) application forms will be available in eORS Romeo in early June.

Upcoming training/workshop sessions

To register, please send an email to Jeananne Vickery at ors@queensu.ca or call extension 75608. Space is limited to 20 people per session. The workshops will take place in the Conference Room in the Office of Research Services, Fleming Hall/Jemmett Wing, 3^rd floor

May 20th, 2011update

KGH Research Showcase

Information Booths and Poster Presentations Open House

Friday, May 20th, 2011

10:00 AM-2:00 PM

KGH Old Cafeteria (Connell 3)

Please come visit our Office of Research Services booth.  You will be able to login to your own Ethics eORS Researcher Portal and review your existing ethics applications. We will present electronic forms and event forms that now you can send electronically to us. We will be there to answer all your questions and provide information re: New Ethics ROMEO system. 

May 5th 2011 update

We are pleased to report, that we have received and installed a new, improved version of the Ethics Researcher Portal We are running training sessions on this new ethics application system to help researchers and staff become familiar with it.  The session for next week is:

Tuesday, May 10, 2011 10-11:30PM - HSREB (Health Sciences Ethics applicants)

To register, please send an email to Jeananne Vickery at ors@queensu.ca or call extension 75608. Space is limited to 20 people per session. 

The workshops will take place in the Conference Room in the Office of Research Services, Fleming Hall/Jemmett Wing, 3^rd floor 

We will also participate in “Research Showcase” at KGH, May 20^th, 2011 – 10AM-2P

April 26th 2011 update

Please note, new Workshop dates have been added to the list:

• April 27^th, 2011, Wednesday,  10-11:45 AM – HSREB
• April 28^th, 2011, Thursday, 9-11 AM - HSREB
• April 28^th, 2011, Thursday, 2-4 PM – GREB
• May 3^rd, 2011, Tuesday, 2-4 PM  - HSREB
• May 5^th, 2011, Thursday, 2-4 PM - GREB

April 14th 2011 update

We are pleased to report, that we have received and installed a new, improved version of the Ethics Researcher Portal which we have been testing since March 14^th. Before we release the live version to research community, we want to be completely confident that the program works smoothly and will be acceptable to all. We are inviting you to be a part of our test group of future users to test the program pre-release, and hopefully to give us an official stamp of approval.

We are offering the following schedule of Ethics Romeo workshops and hope that you will find a convenient time to join us:

• April 21^st , 2011 2:00-4:00 PM - HSREB (Health Sciences Ethics applicants)
• April 26^th , 2011 10-11:45 AM – GREB (Social Sciences and Humanities)
• April 26^th, 2011 2-4 PM – HSREB
• April 27^th, 2011 10-11:45 AM – HSREB
• April 28th, 2011, 9-11 AM - HSREB
• April 28^th, 2011 2-4 PM – GREB

Please register for any of these workshops by sending an email to Jeananne Vickery at ors@queensu.ca or call extension 75608. Space is limited to 20 people per session. Location: ORS Conference Room, Fleming Hall, Jemmett Wing, 3rd floor)

We will also participate in  “Research Showcase” at KGH, May 20^th, 2011 – 10AM-2PM

We will add more sessions in the future, so please check this site often.

September 2010 update

As you may know, Office of Research Services is implementing a ROMEO Human Ethics electronic system to replace our old systems with new web-based systems. Considerable progress has been made in preparing the new ROMEO Human Ethics Application System, and this summer was a busy period of engaging faculties, departments and hospital units in testing, training and then the transition to the new Romeo System.

Thank you to everyone who attended the information sessions for the new eORS: Ethics Application System. We appreciate your interest in learning about the new system and your enthusiasm in making suggestions for improvements. We took your feedback directly to the company that designed the program, and are happy to report that they will be reworking the system to address your concerns. Specifically, the company will rework the program to:

- Allow a delegated sign on process to enable support staff to fill out forms in preparation for PI submission

- Allow a "bi-directional workflow" that will enable applications to be submitted, reviewed, edited and resubmitted.

There will also be several other additions and upgrades based on the feedback from these sessions.

Timing

As a result of this development, we have decided to delay implementation until the new version is ready, sometime early in the New Year.

Testing

Before we go live, we will test the new version and would like to enlist some of you to help us with that testing.

If you are interested in being involved in the testing phase in December, please email us and we will give you more information.

Training

And of course, when the new version is ready and live, we will begin a new round of training and information sessions to ensure the everyone has a chance to be trained on how to use it. Thank you again for your patience and participation.

If you have any questions, please contact:

Tom Herra

herra@queensu.ca, tel. 77433