Does the proposal (and the manner in which the work will be done) meet Queen's Senate Policy on Integrity in Research?
Do faculty members understand their rights and obligations for research-time allotments, disclosure of intellectual property, and Queen's options to apply for licenses to new IP under the Queen's University Faculty Collective Agreement?
Does the prospective funding agency impose any special policies on the conduct of research or the treatment of intellectual property?
Does the proposed research meet the funding agency eligibility criteria?
Grants versus contracts
Once the research idea is developed and the applicant is satisfied that basic policy standards are met, it should be determined what kinds of funding will support the research program.
If the research support comes from a large funding agency (e.g. NSERC, CIHR, SSHRC) you will need to develop and submit a research proposal according to Queen's and agency guidelines.
If the research support comes in part or in whole from an external institution, then grant acknowledgement or a research agreement will be negotiated in partnership with the URS Research Contracts Unit.
If the funding support is in the form of a grant (no special rights, options or other special conditions acquired by the funding sponsor), then a letter of award and an attached grant acknowledgment should be produced in consultation with the URS Grants and Development Unit.
A non-disclosure agreement (NDA) may be requested by an external funding partner. These should be sent to the URS Research Contracts Unit for review before they are signed. A sample/template NDA is available from URS for reference.
If the funding support is in the form of a contractual agreement, then the URS Contracts Unit needs to be engaged in negotiating an agreement in accordance with Queen's University and - if applicable - third-party requirements. A sample Contract Research Agreement is posted on the URS Contracts site. The URS Director is authorized to sign a contractual research agreement on Queen's behalf.
In the case of a clinical trial, a special Clinical Trials Research Agreement Template is used and the project will be registered with the ICMJE.
Other agreements may also be required, including project participant agreements, materials transfer agreements, etc. Consult the URS Contracts Unit for guidance.
Any agreement containing cash support will need to address indirect costs borne by the University. Please contact URS for more information.
Complete a Data Summary and Signature Sheet (DSS) entry.
In parallel with applying for funding, the required certifications should be determined. All certifications must be obtained before research can commence.
If there are human subjects then all students involved in the research must complete the CORE online course. The principal investigator must also obtain the appropriate ethics board reviews before commencing research.
If there are animal subjects, the animal care process must be initiated with the Office of the University Veterinarian.
If there are specific environmental, biohazard, controlled goods or radiation hazards associated with the research, then the appropriate certifications must be obtained before research commences.
Once funding is awarded
If funding is awarded (via contractual agreement, research grant, transfer of funds from another PI, or through a funding agency competition), then a URS Research Facilitator will review the project file to determine that required signatures, certifications, agreements and a Data Summary & Signature Sheet(DSS) have been completed and approved. The completed file will then be forwarded to Research Accounting to open a project account.
Once the research account is established, reporting by the PI and Research Accounting is required. The terms of the financial and project reporting will be outlined in the notice of award and/or the agreement.
This page was last updated on August 19, 2013.