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Queen's University
 

Influenza Pandemic Planning

H1N1 flu has been circulating on campus. Although the virus continues to spread and the World Health Organization maintains the highest pandemic alert level - Phase 6 - in most cases, people are sick for a week and don't require medical attention.

Queen's University is in regular contact with public health authorities and has been working to raise awareness among students in residences, those living off-campus and among faculty and staff about how to prevent and treat the illness.

Federal government guidelines for post-secondary institutions have been integrated into our planning and response. 

To ensure business continuity in a pandemic, short term planning, with a health focus, is paramount. Succession planning (in the event of staff deaths or long-term disability during the pandemic) and back up planning is also essential. Emergency management and overall recovery is greatly improved if critical services are available without significant interruption.

In the event of a pandemic, it is important that core people and core skills are available to keep critical parts of the University operating. The following points are designed to help plan for this.

Identification of core people and core skills

The issues that need to be considered include:

  • What are the critical functions of the department/unit?
  • Who are the core people required to keep the critical functions of the department/unit running?
  • What are the core skills required to keep the critical functions of the department/unit running?
  • Are there sufficient back-ups for the people and skills if there is a high level of absence? Are there other resources (e.g. volunteers, retirees) that could be utilized if necessary?
  • Are there any systems which rely on periodic physical intervention by key individuals to keep them operational? How long would the system last without attention?
  • Are there other critical inputs (e.g. materials, supplies, products, suppliers, contractors) that are required to maintain the critical functions of the department/unit?
  • Who are the core people required to manage the pandemic contingency plans for the department/unit?

Planning for absence

Issues that need to be considered include:

  • What are the critical staff numbers and skills required to keep the critical functions of the department/unit running?
  • What are the critical staff numbers and skills required to keep the critical functions of the department/unit running?
  • At what level of absence does an operation stop?
  • What arrangements are needed to minimise risk to staff that are on the job?
  • Could some, or all, of the departments operations shift to having staff work from home with little warning?

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