Strategic Procurement Services

Strategic Procurement Services

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acQuire Rollout Picks Up Speed

Queen’s new e-procurement marketplace, acQuire, is now entering its 3rd month of operation here at the University.

The official launch of acQuire’s Spend Director & Accounts Payable modules kicked off to a select group of users on May 29th, 2017, with weekly/bi-weekly faculty launches following there after. The three-month University-wide launch is expected to wrap up at August’s end, with all Queen’s U faculties anticipated to be active in the marketplace.

Robust acQuire reporting capabilities and an ambitious rollout schedule have provided us with promising metrics thus far.
 

As of July 24th, 2017:
 

  • Users Trained – 500+
     
  • 17 out of 21 Faculties launched

 

  • Items procured and spend data as of July 24th, 2017, from acQuire catalogue/non-catalogue suppliers (figures continuously increasing with user adoption and usage):
    • Quantity of Items Purchased -> 124,078
    • Spend Total (CAD) -> $33,639,222.23
       
  • Requisition Submission to final Requisition Approval (before PO creation):
    • 11-29 Days -> 4
    • 6-10 Days -> 12
    • 2-5 Days -> 88
    • 1 Day - > 54
    • 0 Days -> 404
       
  • Purchase Requisition submission to Voucher generation in PeopleSoft:
    • 0 Days -> 6.1%
    • 1 Day -> 24.7%
    • 2-5 Days -> 34.3%
    • 6-10 Days -> 22.2%
    • 11-29 Days -> 10.5%
    • 30+ Days -> 2.2%
       
  • Voucher Activity (number of vouchers and type):
    • 898 Vouchers
    • Supplier Portal Vouchers (supplier issues invoice through an acQuire access point) – 22 (2.49%)
    • Manual Vouchers (entered by Queen’s AP) – 460 (51.60%)
    • Electronic Vouchers (supplier issues invoice directly into acQuire) – 144 (15.86%)
    • Automated Vouchers (vouchers created automatically from Payment Forms in acQuire) – 272 (30.06%)
       
  • acQuire User Feedback:
     
    • “Reduces the department’s processing time (time it takes from when invoice is received to when it arrives at Financial Services”
    • “Drastically reduces paper consumption”
    • “Seeing action items in acQuire is better for morale than a big stack of paper on your desk”
    • “Increases accuracy of records. Eliminates any human error related to filing/storing copies of paper cheq reqs”

 

Anticipated growth in metrics paired with initiatives to enhance the acQuire user experience are expected in the coming months.

To submit inquiries, review acQuire FAQs and to access acQuire information please visit acQuire’s webpage through the following link:

www.queensu.ca/procurement/acquire