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Queen's University

Strategic Procurement Services

Changes to Procurement Rules for Ontario Universities


New legislation that will become effective on 1st April 2011 will mean significant changes to the
way procurement is carried out in Ontario Universities. The BPS Accountability Act, 2010 brings
in new rules and higher accountability standards for designated Broader Public Sector (BPS)
organizations. Universities are one of the designated organizations. The Act includes sections
that provide authority to the Management Board of Cabinet to issue directives to designated
BPS organizations in the areas of procurement and expenses.

BPS Procurement Directive

The Directive brings in new rules and higher accountability standards for the use of public
funds. The BPS Procurement Directive will:

- provide consistent procurement practices for BPS organizations
- ensure that publicly funded goods and services are acquired by BPS organizations 
   through a process that is open, fair, and transparent
- ensure accountability through each stage of the procurement process
- maximize the value that BPS organizations receive from the use of public funds

New mandatory requirements brought in by the BPS Procurement Directive are;

- Competitive acquisition of consulting services regardless of dollar value
- An approval authority framework related specifically to consulting services
- Approval for non-competitive procurement of goods or services must come from one
   level higher in the approval authority framework than a competitive procurement of
   the same value
- Approval for non-competitive procurement of consulting services must come from
   the Provost.
- Effective management of BPS contracts

Full details of the BPS Procurement Directive and additional background information are
available on the Strategic Procurement Services website;

Prior to commencing a procurement we are encouraging faculty and staff to make themselves
familiar with the new rules. Strategic Procurement Services is currently seeking clarification on
some of the rules and will provide up to date information as it comes in. If you have any
questions relating to the BPS Procurement Directive and how it impacts Queen’s University
please contact;

Eoin MacDonald, Director Strategic procurement Services

Extension 32175


Kingston, Ontario, Canada. K7L 3N6. 613.533.2000