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Queen's University

Important Information for Exporters

Shipments to foreign countries require preparation of export papers and compliance with regulations governing the importation of the goods or equipment into the country to which they are consigned.
The preparation of proper export documents to accompany shipments is of particular importance when goods or equipment are sent to foreign country. If proper documentation does not accompany the shipment, the foreign Supplier may experience difficulty in clearance of the shipment on arrival. This results in delay and expense which would otherwise been avoided. The University may also be liable on re-entry of the goods or equipment for Duty and Federal tax based on full value rather than on the actual cost of repair or exchange.
When preparing a shipment for export the sender should complete an Export Documentation form found on Strategic Procurement Services web page under shipping forms.
The Customs and Traffic Coordinator will prepare the proper documentation from the information provided and it will be sent to the sender.
Since there is no central shipping and receiving facility on Campus, it is the Sender's responsibility to pack the shipment and arrange for transportation. Assistance in regard to transportation arrangements will be provided by the Customs and Traffic Coordinator on request.
It is the responsibility of the shipper to ensure permits are not required for their shipment.
All goods going International require a commercial invoice. It is good practice to put one inside your shipment and have three copies on top of the box for the courier driver. When you are exporting goods, you will have to determine who will be responsible for the customs clearance and the payment of any applicable duties and/or taxes. Usually the consignee(the person or company you are shipping to) in the country of destination acts as the Importer of Record and is responsible for customs clearance, duties and/or taxes payable.
Before you ship/export, you must determine who will be acting as importer of record in the destination country and who will be paying for the customs clearance, taxes and/or duties.
Exporting Goods From Canada - A Handy Guide for Exporters: This is a general guide for Canadian Exporters and can be found on the Canada Boarder Services Agency(CBSA): please go to guide.
Country of Origin: The country of origin refers to the country in which the item was manufactured, not just where the item is coming from  (ie, the country of origin is not Canada unless the item was MADE in Canada).
Export Permits: You must ensure that the regulations cited under the Export and Import Permits Act for Canada are followed: It is the responsibility of the exporting department/person to ensure that the provisions of this Act are met.
Determine if items for export are on the Canadian Export Control List, if the items are on the list you will need an export permit to be issued prior to exporting the goods from Canada. For a copy of A guide to Canadas Export controls to see the list of items on the Export Control list go to guide.

Please note: You are responsible for compliance: if your export item(s) require export permit(s) are exported without the necessary permit(s), your item(s) may be seized by customs.

Import Permits: Determine if item(s) for export need an import permit in the destination country(country of import), if an import permit is needed, you may need to notify the importer of your exported item(s) to avoid delays to the shipment upon importation. The permit must be in their hand before the shipment is shipped.

Kingston, Ontario, Canada. K7L 3N6. 613.533.2000