Real-Time Processing is one of the most significant and important changes to the Human Resources system. PeopleSoft will base all processes on the effective date of an actual transaction. Changes, adjustments or renewals will need to be communicated to Human Resources before the effective date of the termination of an appointment, and not retroactively.
This is important, for example, when adding a new hire. The processes for providing a new employee with system access will be linked directly to effective dates in PeopleSoft. To ensure a new hire will have access to tools like email for their first day on the job, the effective date for adding the new hire will have to be entered prior to their arrival on campus.
Similarly, when any given contract is ending, HR PeopleSoft automatically takes action such as issuing Records of Employment, payouts or cancelling email based on the effective termination date of the appointment. Therefore, a reappointment for an additional term needs to be in the system in advance of the termination date AND in advance of the payroll deadline for the month in which the appointment was scheduled to end.
Alerts about upcoming terminations/suspensions will be sent out automatically in advance so a renewal is not missed through an oversight.
Effective dates are also used to maintain an accurate history of information entered in the database. Users can store historical data, review changes made to the data over time and enter future-dated data. To retain history, a new row of data must be generated and identified by the effective date.
Rows of data are organized in categories according to their effective dates: