New HR Administration System Features Four Main Modules
Queen’s University will be implementing the first phase of the transition to the new Human Resources system beginning in late December.
One of the main objectives for the HR implementation is to help streamline processing through one-time data entry at source. It will also enhance capabilities for tracking benefits and other employee information, and provide a common, consistent system for managing all time and attendance.
The first release will establish a foundation for future system improvements and focus on four main modules:
- Human Resources (a new system to support hiring, manage positions and compensation, and track career events or changes in personal circumstances for every employee)
- Time & Labour (used to report and track staff time, attendance and short-term leave, and also calculate payable time for payroll)
- Benefits (used to manage benefit enrolments, beneficiaries, dependents and premiums)
- Payroll (this part of the system will manage employee payroll data, automatically calculate earnings and deductions, and generate a new pay advice, or pay “stub”)
Although the system will be changing, Queen’s HR policies and legal responsibilities will not. The changes in Human Resources will, however, affect virtually all staff and faculty at Queen’s and their affiliates. To assist in that transition, an active program of engagement, communication and training will be undertaken over the next several months.
Individuals Will Have One ID Number Regardless of Changing Roles: An important feature of the PeopleSoft system is the "Common Person Model". An individual will be issued one University ID number that will remain the same even though they can have different roles at the University over time. Whether they connect with Queen's at different times as students, employees or volunteers, the system will be able to recognize the individual through their unique ID number.
Human Resources Process Overview: How Information Travels Through the System