We will have some new terminology to learn as Queen’s moves to a new Student administration system. You are encouraged to become familiar with these new terms to ease the transition.
Current Queen's Terminology
|Academic Load||Academic Load||This value - “Full-Time”, “Part-Time”, or “No Units” - may be based on rules for the Academic Program or set manually based on other factors.
|Block||Negative Service Indicator||An indicator on the system that restricts a student’s access to one or more services (i.e. transcripts, registration) and is easily visible to staff.|
|Class List||Class Roster||The online screen that is used to view the list of students registered in a class.|
|Courses of Instruction||Course Catalog||A listing of all the courses approved to be offered at Queen’s.|
|Degree Audit/ Degree Navigator||Academic Advisement||Academic Advisement is the application within PeopleSoft that is used to track the requirements that a student must satisfy in order to graduate.|
|Degree Audit/ Degree Navigator||Academic Career||The term Academic Career is used by PeopleSoft to define groups of programs that have similar University regulations and to distinguish programs at different levels. Undergraduate Programs, Graduate Programs and Non-Credit Programs will be defined as Academic Careers at Queen’s.|
|Degree Program||Academic Program||This term refers to the degree program of study that a student is pursuing at Queen’s (i.e. Bachelor of Arts, Bachelor of Science (Hons.), Master of Engineering, Diploma of Business Administration, or special programs such as UASC, UBUS, UEDU).|
|Major, Medial, Concentration, Option||Academic Plan||An Academic Plan refers to an area of study within an Academic Program and may be categorized by Type, such as Major, Medial Science, Arts Minor or Graduate.|
|Mark Sheet||Grade Roster||The online screen that is used to enter grades into the system. Printed grade rosters will no longer be used.|
|QCARD and ASQ||Student Centre
(soon to be renamed pending a Student Centre Naming Contest)
|This part of PeopleSoft displays and in some cases provides students with the ability to edit school related activities and personal information, such as: Academic, Finances, Personal Information, Admission, Financial Aid.|
||In PeopleSoft, the word ‘Term’ is used to describe a period of time in which classes are scheduled, students register, and statistics are calculated (i.e. GPA, Academic Level/Load). Terms may have multiple individual sessions within them for courses of different durations.
|(no direct equivalent)||Academic Review||The yearly process for evaluating student progress. Academic Review compares student grades to the minimum requirements that determine whether students remain in good or poor standing for upcoming terms, or are awarded honours standing for completed terms.|
|(no direct equivalent)||Campus Community||A group of functions in PeopleSoft used to maintain biographical/demographic information about people and organizations.|
|(no direct equivalent)||Effective Dating and Effective Sequence||A feature that allows the tracking of changes over time by recording the date each change becomes effective. This allows entry of future-dated changes, and the ability to view changes to a record over time. In the event that multiple changes are needed on a given day, an Effective Sequence can be used.|
|(no direct equivalent)||Faculty Centre||The Faculty Centre component allows instructors to view their teaching schedules, exam schedules, and class rosters. It is also where grades will be processed.|
|(no direct equivalent)||Matriculation and Pre-Matriculation||Matriculation refers to an automatic process that creates a student record for applicants who have accepted an offer of admission. Pre-matriculation refers to a student record when an applicant has accepted an offer of admission but has not yet made a required admission deposit. After the deposit has been made, Matriculation enables the student to be Term Activated and then proceed with registration.|
|(no direct equivalent)||Positive Service Indicator||An indicator on the system that positively flags students in special categories (e.g. Tuition Assistance Program).|
|(no direct equivalent)||Student Services Centre||The Student Services Centre component allows staff to view and access detailed information about a student, in the same format as the student views their information in the Student Centre.|
|(no direct equivalent)||Session||Refers to a subdivision of a term, in which classes are scheduled. (Spring Session in the Summer term, for example).|