Use of Student Information

Pursuant to the Freedom of Information and Protection of Privacy Act and as stated in the Student and Applicant Policy, Students should note that the following is defined as the student's public record; name, date of convocation, degree awarded, the faculty conferring the degree, and any award or honours conferred. This information is available to the public and will be published by Queen's University. If you do not wish to have your information in the public record, please contact the Office of the University Registrar.

Personal information - which includes name, birth date, address, e-mail address, telephone number, student number, degree program, and concentration - may be used by Health, Counselling and Disability Services (HCDS) for the purpose of identifying and contacting students who access HCDS services.

Personal information - including name, birth date, address, e-mail address, telephone number, student number, and academic plan  / sub-plan - may be used by the Office of Advancement for the promotion of student and alumni relations programs (e.g.: student/alumni mentoring, jobs mentoring); sending invitations to student send-offs, Alumni Weekend, as well as branch events, and the mailing of the alumni magazine. If you have any questions, or require additional information, please contact the Advancement Business Office at 613.533.6000, extension 75623.

Personal information - which includes name, birth date, address, e-mail address, telephone number, student number, photos from the photo identification database, academic plan  / sub-plan, and course schedule - may be used by Campus Security to contact students involved in alleged breaches of the University's Code of Conduct, situations involving the health and safety of a student, or students, and in compassionate circumstances (e.g.: the death of a family member, or a fellow student).

Personal information - name, address, and e-mail address - may be used by Information and Technology Services (ITS) to contact students with respect to student-specific programs or services offered by Campus Computer Sales and Service.

Personal information – name and photo as submitted to the Office of the University Registrar for use on Queen’s Photo Identification Student Card – may be provided to the Office of the Provost and Vice-Principal (Academic),the Office of the Vice-Principal (Finance and Administration), Residences, Athletics and Recreations, the Libraries, Campus Security, and Faculties/Schools to help identify students who have been issued a formal Notice of Prohibition.

Personal information - which includes name, student number, e-mail address, and academic plan  / sub-plan - is disclosed to and may be used by the Alma Mater Society of Queen's University (AMS, or Society), the Arts and Science Undergraduate Society (ASUS), the Engineering Society(EngSoc), the Commerce Society(ComSoc),  and the Society of Graduate and Professional Students (SGPS) for identifying and contacting students to provide them with access to student society membership and information about affiliated or sponsored programs, services, and activities; for verification and validation of voters for society referenda and elections; and for communicationg with members about student society matters. AMS and SGPS administrators may also use birth date, gender, and academic concentration data of dental and health plan participants. If you have any questions or require additional information, please contact the AMS Commissioner of Internal Affairs at 613.533.6000, extension 74815, or the SGPS  Administrator.

Personal information - including name and/or email address - may be provided to external third-party survey agencies for the sole purpose of conducting surveys related to Queen's experiences (admission process, facilities, etc.) with the goal of improving the services provided by the University. 

Those students who do not wish to have some or all their information released to their student society are to inform the University Registrar's Office by 15 September.