University Registrar

You must formally apply to graduate on QCARD. Application time periods will vary from faculty to faculty. For more details, please see Application Windows for Faculties and Schools. If you have already graduated and were unable to attend your ceremony, do not use QCARD to apply to attend a ceremony. Please complete the form here.

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Your diploma: Is your name correct?

Please be sure to check this information when you apply to graduate. The way your name appears on the student record database is the way it will appear on your diploma. Your full legal name should be on file. Name changes for Fall Convocation must be made at the Office of the University Registrar by September 30, 2010 .

PLEASE NOTE: A revised diploma will cost $40.

Name Change Request Form (137 KB)

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Do you need academic advice?

See the Academic Advice page for the contact from your faculty or school.

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Are you a prospective dual degree grad?

Please see the Prospective Dual Degree Grad page for more information.

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Are you on the final degree list?

You can check your degree eligibility status on the Application to Graduate/Graduation Details site on QCARD, beginning October 12th.

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Planning to attend convocation?

You MUST let the university know if you are planning to attend your convocation ceremony. You can do this on the Application to Graduate/Graduation details site on QCARD when you apply to graduate.

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Not planning to attend convocation? How to get your diploma.

When you apply to graduate, please let us know if you are not attending. We will send your diploma to the mailing address listed on QCARD approximately three to four weeks after your ceremony. Please ensure your mailing address on QCARD is up-to-date. Note: You will be required to sign for your diploma when it arrives.

If you would prefer to pick up your diploma, please click the box indicating pickup. Your diploma will be available for pickup the week following your ceremony date in Gordon Hall, Room 125.

If your address is incorrect, the diploma will be returned to Queen's. Diplomas are kept on file for one year.

If arrangements to pick up your diploma are not made within one (1) year of your graduation, it will be destroyed and a replacement fee of $40.00 will apply.

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You owe the University $50 or more. Can you still graduate?

Yes, you can still graduate. You will not, however, receive your diploma at the ceremony. You will receive a tube, like all other graduands, but it will not contain your diploma. Please contact the University Registrar's Office when your account is settled so they can produce your diploma and make arrangements to send it to you.

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Your ceremony...Where? When? Duration?

Where? Grant Hall

When? See the schedule to find the time and date for your department, faculty, or school.

Duration? Ceremonies last approximately 1.5 to 2 hours.

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Assembly of graduates: When should you arrive?

You must be in your designated assembly room in Kingston Hall no later than 9:15 for the morning ceremonies, and no later than 1:45 for the afternoon ceremonies.

Before going to your assembly room, please give yourself time to do the following:

1. Pick up your prepaid hood and gown in Kingston Hall, or rent your hood and gown if you have missed the deadline to rent online.

2. Pick up your program and name card.

PLEASE NOTE: If you are late arriving, you may miss the academic procession and may not receive your diploma at the ceremony.

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Hood and Gown rental and pickup: Where? When?

RENTAL - online

The Alma Mater Society rents academic hoods and gowns online to graduating students. Visit https://www.gaspard.ca/Queens between September 7th and October 19th (access ends at 11 pm) to rent your hood and gown. Online rental costs are $30 for undergraduate and Master's regalia, and $35 for PhD regalia. If you miss the deadline for renting hoods and gowns online, they can still be rented at convocation at the rate of $50 for undergraduate and Master's, and $55 for PHD.

PICKUP - Kingston Hall

On the day of your convocation, please arrive at Kingston Hall one hour before the ceremony to pick up your prepaid hood and gown. Please bring your Student Card, or government issued Photo I.D. (Driver's Licence, Health Card, Citizenship Card, etc.), and the rental confirmation number. If you did not rent online, please bring your Student ID, or Photo I.D., and a cash payment.

Please consult the convocation dates schedule to determine which ceremony you are to attend, as well as the pickup schedule below for the appropriate time to obtain your hood and gown.

Schedule for Hood and Gown Pickup

RETURNING REGALIA - Kingston Hall

Items must be returned immediately after the ceremony. Kingston Hall will be open for returns for 1.5 hours following each ceremony. Attendees will be charged the following rates for unreturned or damaged regalia:

Bachelor's/Master's Robe $72.00
Full Fit Robe $110.00
Bachelor's Hood $43.50
Master's Hood $48.75
PhD Robe $300.00
PhD Hood $103.50

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Guests

General Information for Guests

For questions about seating, parking, directions, the simulcast in Kingston Hall, and the live webcast, please click here.

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Tickets

Tickets are not required for Fall Convocation. We request that you limit your guests to a maximum of four (4) persons.

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Special Needs

For more information, please click here.

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Diploma and grad photo frames

Diploma and graduation photo frames will be available to purchase online (Fall dates TBA). Diploma frames are priced between $70 and $199 plus taxes. Framing will be located in the Red Room in Kingston Hall after each ceremony.

Frames can be viewed and ordered at http://displayitwithqueenspride.ca.

Please direct any inquiries to Alumni Relations at 1-800-267-7837 (locally at 613-533-2060) or by email to alumserv@queensu.ca .

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Kingston, Ontario, Canada. K7L 3N6. 613.533.2000