See side links for details on exam conflict resolution and regulations.
Exams not deemed confidential can be found in the Exambank . Exams are posted in October from the previous academic year.
Where is the exam schedule?
The Fall 2014 exam schedule is now posted in the SOLUS Student Centre:
For information on how students can access it, please go to: http://www.queensu.ca/registrar/currentstudents/exams.html .
Faculty can see their exam schedules in the Faculty Centre through PeopleSoft.
Administrative staff should refer to the final exam timetable sent by email from the Exams Office.
What do students need at an exam?
Student cards are required at all exams. If you do not bring your Queen’s Photo ID student card with you to an exam, a fine of $50 per exam will be levied. No other form of identification is accepted. Further details can be found at http://www.queensu.ca/registrar/currentstudents/exams/photoid.html .
A new Photo ID can be purchased for $20 in Gordon Hall, Room 125, weekdays 8:30-4:30.
Use of communication devices (e.g. cell phones, smartphones, media players, earphones, headsets etc.) and electronic devices with memory capabilities or web-access are prohibited during an examination.
Cell phones must be turned off and placed underneath the candidate’s seat.
Food and drinks (except water) are not permitted in the examination hall.
Handbags, purses, and book or laptop bags are not permitted in an exam hall.
We suggest you bring pencil(s), pen(s), erasers, sharpeners, student card, and any authorized aids (see instructor for details) in a clear Ziploc bag.
What if a student misses an exam?
The Exams Office does not make accommodation for missed or deferred exams. Students should contact their faculty office and/or instructor.
What do I need to do if I require accommodation as approved through Health, Counselling and Disability Services (HCDS)?:
The Health, Counselling and Disability website can be found at: http://www.queensu.ca/hcds/ .
Computer midterms require the student to submit the accommodation request form to our office no later than 10 working days (2 weeks) prior to your exam.
All other midterm accommodations are done through your faculty office and/or instructor.
Final exam (April, December, Summer) accommodations are automatically done and sent to your Queen’s email by the last day of class.
If students do not require the accommodations, the accommodation must be cancelled with the Exams Office, IN WRITING (email preferred) in advance of the exam or a $45 fine will be levied.
Students may also notify their instructor, however, that does not suffice as notification to the Exams Office.
Students are responsible for making the cancellation, not instructors.
What if I have an exam conflict?
The Exams Office makes accommodations for students who have an academic conflict as a result of exam scheduling.
An academic conflict is:
two exams at the same time
3 in a row (includes one 9 am, one 2 pm, and one 7 pm exam slot, in 24 hours)
We do not make any accommodation for non-academic conflict (i.e sporting events, wish to return home earlier).
Any requests for a student to write at a different day and/or time than the scheduled exams will be directed to the course instructor and/or Faculty Office for approval AND administration.
What do instructors need to know about exams?
The Exams office requires a hard copy of any exam which we are administering. Emailed versions are not accepted for security purposes.
Completed exams are not returned via campus mail or courier. You (or a delegate) must come to our office to pick up the exam(s). We will ask for ID, and, if it is a delegate, a signed letter from you with the authorization.
Midterm exam accommodations are made for students who require the use of a computer only.
When a midterm is requested, instructors will be sent a form which must be returned quickly in order for the Exams Office to make arrangements.
A copy of the exam is required in our office a minimum of 3 business days prior to the exam, or we will not be able to make the accommodation, and the student will be advised to speak with the instructor to make arrangements.
For all other accommodations, students are directed to speak with the instructor and/or faculty office.
Instructors are encouraged to attend all exam venues in which their exam is being written, including accommodated venues.
What if I have a question about exam grades?
Instructors should contact their faculty office regarding deadline dates for submitting grades.
Students should contact their instructor if they have a question about their exam grade.
When do you hire proctors?
The application period for December 2014 is now closed. Applications for April 2015 will be available in January.
Do you invigilate exams for other institutions?
No, Queen's does not offer this service. You can contact Kingston Learning College for assistance with this type of request.
PLEASE NOTE: Queen's is not affiliated with KLC in any way.