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Queen's University
 

General Information

  • Campus Map

  • ***NOTE*** - The PEC exam venue is building #5 on the campus map

See side links for details on exam conflict resolution and regulations.

Exams not deemed confidential can be found in the  Exambank .  Exams are posted in October from the previous academic year. 

Where is the exam schedule?  

  • The Winter 2014 exam schedule will be posted in the SOLUS Student Centre on February 14, 2014.

    • For information on how students can access it, please go to: http://www.queensu.ca/registrar/currentstudents/exams.html

    • Faculty can see their exam schedules in the Faculty Centre through PeopleSoft. 

    • Administrative staff should refer to the final exam timetable sent by email from the Exams Office.

  What do students need at an exam?

  • Student cards are required at all exams. If you do not bring your Queen’s Photo ID student card with you to an exam, a fine of $50 per exam will be levied. No other form of identification is accepted. Further details can be found at http://www.queensu.ca/registrar/currentstudents/exams/photoid.html .

    • A new Photo ID can be purchased for $20 in Gordon Hall, Room 125, weekdays 8:30-4:30.

    • Use of communication devices (e.g. cell phones, smartphones, media players, earphones, headsets etc.) and electronic devices with memory capabilities or web-access are prohibited during an examination.  

      • Cell phones must be turned off and placed underneath the candidate’s seat. 

      • Food and drinks (except water) are not permitted in the examination hall.

      • Handbags, purses, and book or laptop bags are not permitted in an exam hall.

      • We suggest you bring pencil(s), pen(s), erasers, sharpeners, student card, and any authorized aids (see instructor for details) in a clear Ziploc bag.

What if a student misses an exam?

  • The Exams Office does not make accommodation for missed or deferred exams.  Students should contact their faculty office and/or instructor.

What do I need to do if I require accommodation as approved through Health, Counselling and Disability Services (HCDS)?:

  • The Health, Counselling and Disability website can be found at: http://www.queensu.ca/hcds/ .

  • Computer midterms require the student to submit the accommodation request form to our office no later than 10 working days (2 weeks) prior to your exam.

  • All other midterm accommodations are done through your faculty office and/or instructor.

  • Final exam (April, December, Summer) accommodations are automatically done and sent to your Queen’s email by the last day of class.

    • If students do not require the accommodations, the accommodation must be cancelled with the Exams Office, IN WRITING (email preferred) in advance of the exam or a $45 fine will be levied.

    • Students may also notify their instructor, however, that does not suffice as notification to the Exams Office.

    • Students are responsible for making the cancellation, not instructors.

  What if I have an exam conflict?

  • The Exams Office makes accommodations for students who have an academic conflict as a result of exam scheduling.

    • An academic conflict is:

      • two exams at the same time

      • 3 in a row (includes one 9 am, one 2 pm, and one 7 pm exam slot, in 24 hours)

      • We do not make any accommodation for non-academic conflict (ie sporting events, wish to return home earlier). 

        • Any requests for a student to write at a different day and/or time than the scheduled exams will be directed to the course instructor and/or Faculty Office for approval AND administration.

What do instructors need to know about exams?

  • The Exams office requires a hard copy of any exam which we are administering.  Emailed versions are not accepted for security purposes.

  • Completed exams are not returned via campus mail or courier. You (or a delegate) must come to our office to pick up the exam(s). We will ask for ID, and, if it is a delegate, a signed letter from you with the authorization. 

  • Midterm exam accommodations are made for students who require the use of a computer only.

    • When a midterm is requested, instructors will be sent a form which must be returned quickly in order for the Exams Office to make arrangements.

    • A copy of the exam is required in our office a minimum of 3 business days prior to the exam, or we will not be able to make the accommodation, and the student will be advised to speak with the instructor to make arrangements.

    • For all other accommodations, students are directed to speak with the instructor and/or faculty office.

  • Instructors are encouraged to attend all exam venues in which their exam is being written, including accommodated venues. 

What if I have a question about exam grades?

  • Instructors should contact their faculty office regarding deadline dates for submitting grades.

  • Students should contact their instructor if they have a question about their exam grade.

  When do you hire proctors?

  • The next exam session is April 2014, and applications will be available in late January.

  Do you invigilate exams for other institutions?

PLEASE NOTE:  Queen's is not affiliated with KLC in any way.

Kingston, Ontario, Canada. K7L 3N6. 613.533.2000