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Queen's University
 

 

     

 

Pre-Authorized Payment (PPL) Plan

 

The Pre-Authorized Payment (PPL) Plan is a program open to graduate students.

Each Academic Year, you must self-enroll on SOLUS in a payment plan for that academic year if you wish to participate. For example, if you participated in 2013-2014, you will NOT be rolled automatically in the 2014-2015 plan.

You may self-enroll on SOLUS in the 2014-2015 Fall / Winter payment plan beginning July 1st, 2014 to September 20, 2014. 

Starting in June, payments are withdrawn on the 5th day of each month, from:

  • June to August (Summer Term)
  • October to April (Fall / Winter academic year)

There is no deduction for the month of September and for the month of May.

This page provides detailed information on how the PPL Plan works, as well as how to enrol.

Please note that If you have unpaid debt from a previous term, you may NOT participate in a payment plan until the outstanding debt is paid.

 

* Although enrolment in the PPL will be available until September 20th, 2014, students who enrol in the PPL AFTER AUGUST 31ST, 2014 may be subject to a Late Payment Fee of $150.00 .


  • What does the PPL cover?

    Please note that If you have unpaid debt from a previous academic year, you may NOT participate in a payment plan until the outstanding debt is paid.

    Fees covered in a PPL can include:

     

    • Tuition and the Student Assistance Levy 

    • Student Activity Fees

    • Residence Fees

    • Meal Plans

    • University Health Insurance Plan (UHIP)

  • How the PPL plan works

    Please note that If you have unpaid debt from a previous academic year, you may NOT participate in a payment plan until the outstanding debt is paid.

    Enrolment

     Here is what's new

    • There are 3 plans - Summer, Fall/Winter and Winter.
    • Withdrawal date = 5th of the month; June - August and October to January.  There are no withdrawals for the months of September or May.
    • 3 Returned payments in one academic year - Will result in removal from the plan.  The following year, you will get second change to join the PPL, but you will be removed from the plan after only one returned payment.

    The Plans Explained

    Summer PPL (for students on an existing plan and others that missed joining the FW or Winter plans)

    • Captures fall, winter and summer tuition and fees.
    • Divides over 3 withdrawals, June to August.
    • PPL enrollment on SOLUS begins April 1st and ends May 20th.

    Fall/Winter PPL

    • Captures fall and winter tuition and fees.
    • Divides over 7 withdrawals (October to April).
    • PPL enrollment on SOLUS begins July 1st and ends September 20th
    • Students MUST SELF-ENROLL.
    • Note - if you have enrolled into the FW PPL after August 31st, then a late administration fee ($150 full-time or $50 part-time) may be applied to your student account.

    Winter PPL (for winter starts and others that missed joining the Fall/Winter plan)

    • Captures fall and winter tuition and fees.
    • Divides over 4 withdrawals (January to April).
    • PPL enrollment on SOLUS begins 01 December and ends 31 December.
    • Students MUST SELF-ENROLL on SOLUS.

    TAKE NOTE

    * PLEASE NOTE:  Students are NOT automatically enrolled in the Fall/Winter PPL.  It is your responsibility to self-enroll via SOLUS in a payment plan.  

     

    Once you have enrolled into a plan your payment schedule in SOLUS will display the amount of the payments and their scheduled withdrawal dates.

     

    * Although enrolment in the PPL will be available until September 20th, 2014, students who enroll in the PPL AFTER AUGUST 31ST, 2014 may be subject to a Late Payment Fee of $150.00 .

    Making changes to your PPL

     Banking/Account changes can be made online on SOLUS.

     

    Ensure your banking information is correct. Missing or incorrect banking information may result in missed payments and additional charges.   If you need to change your banking information once withdrawals have begun, do so by the last day of the month (e.g. changes have to be made by January 31st in order for changes to take effect for the February withdrawal). 

    Please note that any changes to your fees (tuition, residence, meal plans, etc.) during the course of the PPL will affect your plan. Your monthly payment may change. Additional fees will be added and spread equally over your remaining payments.

     

    Requesting Removal from your PPL

    Complete and submit this form to solus@queensu.ca.

    You should check your PPL schedule on SOLUS regularly, and at the very least, monthly.

    Fee Distribution and How Payments are Applied

     Before the first withdrawal is made, the payment plan is calculated to divide the eligible fees (that have not yet had any payments or awards applied to them) by the number of scheduled withdrawals over the duration of the plan (7 for the Fall/Winter plan-October to April, 3 for the Summer plan-June to August).

     

    Additional eligible fees added after withdrawals have occurred, will be divided by the number of remaining withdrawals and added to those amounts.


    Credits to your account do not distribute evenly over the remaining withdrawals, they are applied to your SOLUS account to the “oldest due” first.

    For example;

    • If you have 3 $800 withdrawals remaining-due Feb 24, Mar 24 and Apr 24 respectively, plus you have a $10 library fine that has a due date of Feb 20, and
    • If you make a $15 online payment on Feb 15, then
    • $10 will be applied to the library fine, and $5 to the next scheduled withdrawal. 

    More information on how the plan is calculated, click here

    Important Notes

    Items returned by your bank, for any reason will be subject to a $40.00 administrative fee.

    The University reserves the right to terminate this arrangement should any deduction be returned in the case of non-sufficient funds (NSF), or a closed account. 

     

    Payments returned 3 times in one academic year will be removed from the PPL.  The following year, you will get a second chance  to join the PPL, but you will be removed from the PPL after only one returned payment.

    Please note that Lines of Credit, credit card cheques, and U.S. accounts are NOT permitted with reference to the PPL Plan.
  • How to enrol in the PPL Plan

    Please note that If you have unpaid debt from a previous term, you may NOT participate in a payment plan until the outstanding debt is paid.

    The following instructions will guide you through the PPL process in the SOLUS Student Center

     

    • Under the FinanceTab, go to the 'other financial' drop down menu and select the “enrol in payment plan” sub tab. This screen allows you to select the payment plan.

     

    • Click the radio button to select the plan

     

    Note: You will see a Maximum Amount of $25,000.  This does not mean your fees are $25,000.  This is an internal to Queen’s only amount.

     

     

    • Click NEXT to go proceed to the next screen. 

     

    • Review Instalments - This screen shows you your scheduled payments and withdrawal dates. The instalment schedule is based on your current eligible charges.

     

    If there are any charges that are reversed or reduced, then the instalments will automatically change accordingly. You are reminded to check this screen regularly - monthly is recommended.

     

    • Click NEXT to proceed to the next screen.

     

    • Agreement- At this screen you will be asked to accept the agreement. You will not be allowed to proceed until you have accepted the agreement

     

    • Click NEXT to proceed to the next screen

     

    • Bank Information - At this screen existing banking information will display.  Please verify that it is correct. If the fields are blank, then you will be required to enter your banking information

     

    Exceptions : International students who have not yet established their bank accounts.  International students can attend the bank of their choice once they have arrived.    

     

    Once you have opened your bank account, then either log onto SOLUS and enter your banking information or submit a copy of a void cheque to the University R egistrar’s Office.  We will enter it for you.

     

     

     

    • Click ENROLL to proceed to the next screen

     

    • Results - This screen will confirm your enrollment into the PPL

     

    • Click on VIEW MY ACCOUNT to proceed to the next screen

     

    • Account Summary- This screen shows your account summary noting there should be a $0.00 in the Current due field (unless you have outstanding ‘other’ fees owing).   

      

    Problems enrolling through SOLUS?

     

    If you are experiencing issues registering your PPL through SOLUS, please contact fees@queensu.ca

     

     

  • Communications to Students

     

    The Office of the University Registrar sends communications to students regarding the Pre-Authorized Payment Plan via all of the e-mail addresses listed on your SOLUS account. Reminders are typically sent once a month for the upcoming withdrawal.

     

    Note: If you are a Queen's Staff (TA, RA, Employee, etc.) as well as a student then SOLUS may make the staff e-mail address the primary Campus e-mail address.

     

    If you are a graduate student and you have not been seeing these e-mails, then:

    • Check SOLUS to make sure the e-mail account you prefer is in list of e-mail addresses. To add additional e-mail addresses, log onto SOLUS and update the e-mail address information.
    • Forward the e-mails from the "preferred" e-mail account displayed in SOLUS to the e-mail address of your choice. To place a 'forward' on your @queensu.ca (student) e-mail account, log onto SOLUS to update the e-mail address information.

    If you have any questions, please contact solus@queensu.ca

     

     

  • How to withdraw from the PPL Plan

    Please note that If you have unpaid debt from a previous academic year, you may NOT participate in a payment plan until the outstanding debt is paid.

    To terminate an existing PPL, please download an complete the following form:

     

    Change to Pre-Authorized Payment Plan / Award Deposit

     

     

    The form can be sent by the following methods:

     

    • In person: Room 125, Gordon Hall
    • By Fax: 613.533.2068
    • e-mail: solus@queensu.ca (please be sure to use your @queensu.ca e-mail address!)

     

     

  • Contact Us
     

    For more information, questions pertaining to eligibility, or assistance with an existing PPL, please contact solus@queensu.ca  or call 613.533.6894 .

Payment Methods accepted by Queen's University:

Contact Us

Mail

Office of the University Registrar
Gordon Hall, Room 125
74 Union Street
Kingston, ON Canada K7L 3N6

Telephone / Fax

General Inquiries: 613 533 2040
Tuition and Fees: 613 533 6894
Fax: 613 533 2068

E-Mail

General Inquiries: solus@queensu.ca
Transcripts: mailto:transcpt@queensu.ca

Kingston, Ontario, Canada. K7L 3N6. 613.533.2000