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Queen's University

Office of the University Registrar - September 2013 Newsletter

Whether you’re new to Queen’s or are returning - Welcome to campus! 

Fall is an exciting time, so please take a look at the links below for important information – helping you get your year off to a good start.


All Students

  • If you have applied for full-time OSAP, make sure you submit all required supporting documentation ASAP to ensure your funding will be available. (If required) your Master Student Financial Assistance Agreement must be taken to designated Canada Post outlet.
  • Questions about how you receive your OSAP funding? The Student Awards website contains helpful information, including dates, deadlines and advice to ensure your funding is there when you need it. 
  • If you received government assistance in a prior academic year, but are not receiving assistance for the 2013-2014 academic year you need to complete the ‘Confirmation of Enrolment’  form to keep your  previous government loans in interest free status!  Come into the Student Awards Office now for the form you need.
  • The Fall/Winter Work Study application is open and waiting for you to apply.
  • The Queen’s General Bursary will be available for the 2013-14 academic year in early September.  The deadline to apply is October 31st.  The application will be available via SOLUS by clicking on the “General Bursary” link in the Financial Aid section.
  • Check out the August/September student card validation schedules.
  • Fall 2013 Graduation is coming!  Have you met your degree requirements to graduate in the Fall?   You will need to submit an Application to Graduate in SOLUS.
  • Download Sequre, the Queen’s University Student Safety App, to access many of the university’s safety resources with the push of a button. Visit the student safety website for more on and off campus safety info!


Undergraduate Students

  • Fees are due!  The balance of tuition/fees is due September 30th
    • If you’re getting OSAP, you’ll automatically receive a waiver of service charges up to 40% of your entitlement as long as you receive your first OSAP instalment. The amount you can leave unpaid until January 31st will display in “Financial Aid Deferred” in SOLUS.  Remember - changes to the amount of OSAP you get will also change the amount of the service charge waiver (i.e., reducing course load, opting out of student activity fees, etc.).
    • If you’re a non-Ontario students getting government assistance you can apply for a waiver of service charges up to the amount of your second instalment.  You need to bring proof of the amount of assistance to the Student Awards Office. If you don’t have that, you can apply for a retroactive waiver of service charges when you get your second instalment.
    • Alma Mater Society Opt-outs: The AMS Opt-out period for Health and Dental Fees is August 30th to September 20th, while the Opt-out period for Optional Student Activity Fees is September 3 to September 20th.  To opt out of these fees, please  go to the AMS web site  at
    • The end of Fall Term is the last date for new incoming students to have Advanced Placement, International Baccalaureate, French Baccalaureat and GCE final results for courses you took in high school to be assessed for Transfer Credit, is  If you have not previously had these results assessed and would like them to be, please print the Transfer Credit Request form, available online, and submit it to the Client Service Desk on the second floor of Gordon Hall. Forms are also available at the Client Service  Desk in Gordon Hall. Requests received after the end of Fall Term of your first year at Queen’s will not be considered.
  • Registration for the Winter term at the BISC is now open!  Check out the list of courses.


Graduate Students

  • If you are not on a Pre-Authorized Payment Plan, Fall term fees are due!  The activity fees are due September 30th. 
    • Providing you do not have any overdue debt from a previous academic year, you can enrol in a Pre-Authorized Payment Plan for your fees.  PPL self-enrolment in SOLUS is open now!
  • Registration information for graduate students can be found here.
  • If you are coming to Queen’s for the first time in Fall 2013, check out the Orientation page on the School of Graduate Studies website!
  • Society of Graduate and Professional Students (SGPS) Opt-outs:  If you are enrolled in the School of Graduate Studies, the Faculty of Law, Final Year Concurrent Education, Consecutive Education or the School of Religion, the SGPS is your Society. The Opt-Out period for Health and Dental Fees, as well as Optional Student Activity Fees is September 9th to September 20th. For more information, please visit   
  • You should also take a look at the Society of Graduate and Professional Students’ website to stay up to date on issues that affect you.

If you need help, click on CONTACT US.   You can email us, call us, or come in to see us in Gordon Hall! 

Kingston, Ontario, Canada. K7L 3N6. 613.533.2000