University Registrar

OFFICE OF THE

University Registrar

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Examinations: Exam Accommodations

Queen’s is committed to an inclusive campus community with accessible goods, services, and facilities that respect the dignity and independence of its students.

Alternatives to traditional exams are available for persons requiring accommodation. Arrangements for exams can be made through the Student Wellness Centre at Mitchell Hall, 69 Union Street, 613.533.6000, ext. 74842.

You can reach the Exams Office at Gordon Hall, Room 110  |  613-533-2101  |  exams@queensu.ca

Accommodated exam information for students

Midterms for students authorized for use of a computer

If you are authorized for, and require, use of a computer to complete your exams, you must submit a request in our online system at https://eservices.queensu.ca/apps/eas/studentYou are strongly encouraged to review your term course syllabi and submit all requests for the term no later than September 30 (Fall) and January 31 (Winter). We will not be able to make accommodations for students who do not make a request a minimum of ten (10) working days in advance of the test.

Accommodated exams are scheduled at the same date and time as the rest of the class (generally during class time), unless a student's accommodation prohibits us from scheduling at that time. Extra time will be placed at the beginning or end of the test, dependent on your class schedule. If an accommodated exam must be moved, it will be moved to the nearest possible time following the originally scheduled exam date and time.

Exam accommodations will be posted to the online system the week prior to your scheduled test:

  • If you have a midterm test on a Monday or Tuesday, the time and date will be posted on the Wednesday prior.
  • If you have a midterm test on a Wednesday, Thursday, or Friday, the time and date will be posted on the Friday prior.

If you do not require an accommodation that you have requested, you must cancel the accommodation, in writing, to the Exams Office. Failure to cancel and failure to appear will result in a charge of $25-$60 per missed exam based on arrangements that have been made.

Requests cannot be submitted for final exams in December and April; please see below for details.

Midterms for students NOT authorized for use of a computer

If you are not authorized for use of a computer, you must submit your accommodation letter to your instructor to receive accommodations. You should do this a minimum of one week in advance of the test, to ensure your instructor has adequate time to make the appropriate arrangements. Instructors may not be able to make arrangements if they have not been given sufficient notice.

Final exams: December and April

If you require accommodations for final exams, please ensure you have registered with Student Wellness Services (http://www.queensu.ca/studentwellness/home) no later than November 7 (Fall) and/or March 7 (Winter).

For any final exam that appears in your SOLUS exam schedule, accommodations do not require a request and will be made automatically for all students who have an active registration with Student Wellness Services. Accommodation notices will be sent to the student’s Queen’s email account starting in early November and early March with details. Accommodated exam details (date, time and location) are NOT listed on SOLUS and students should refer to the emails for details.

Students who have a final exam in December or April that does not appear in their SOLUS exam schedule must contact their instructor to receive accommodation.

Students who have been approved through Student Wellness Services and require the use of a computer to write a midterm examination must submit a request through our online system EAS, a minimum of 10 working days prior to the exam, and preferably by September 30 (Fall) and January 31 (Winter).  We will contact the instructor to make arrangements, and will notify you via your Queen’s email account, the week prior to the test, of the details.

Accommodated exam information for instructors

  • The Exams Office is responsible only for in-class accommodated tests, exams, and midterms for students whose accommodations include the use of a computer, whether or not the student will actually use the computer (e.g. Multiple Choice questions only).
  • The Exams Office cannot administer computer accommodations for any test that includes the use of internet or personal computers.
  • Instructors are responsible for all other in-class accommodated exams as well as all deferred exams (including deferrals for students that have computer accommodations).
  • Instructors are responsible for proctoring in-class accommodated and deferred exams themselves or hiring proctors.
  • If instructors do not have sufficient proctoring resources (e.g. TAs, Departmental Administrators), they should speak with their department head.
  • The Exams Office oversees the Examination Centre in Mitchell Hall (located on level 3 – suite 300 – at the front of the building, in the southwest corner) that includes a total of 71 private and semi-private spaces for accommodated exams. In addition, there are 2 rooms for small classroom accommodated exams on level 1 (rooms 126 and 130, on the northwest side of the building).
  • Instructors can book accommodated spaces in Mitchell Hall (this can include use of a PC or Mac).  Requests must be submitted 10 business days before the test date. Please submit the Mitchell Hall Room Request Form to exams@queensu.ca.  Instructions on accessing the room will be provided with the confirmation of the room booking.
  • Mitchell Hall is open until 11:00 pm.  Campus Security does not proactively patrol the building.  However, individuals concerned about safety can call Campus Security at 36111.
Exam Accommodation System (EAS) links

Students who have been approved through Student Wellness Services and require the use of a computer to write a midterm examination must submit a request through our online system EAS, a minimum of 10 working days prior to the exam, and preferably by September 30 (Fall) and January 31 (Winter).  We will contact the instructor to make arrangements, and will notify you via your Queen’s email account, the week prior to the test, of the details.

For Students:

For Instructors:

Deadlines to Register for Accommodation​ for Centrally Scheduled Exams
  • for December exams - November 7
  • for April exams - March 7
  • for Spring and Summer exams - June 7

It is recommended that students arrive at their exam 15 minutes prior to the scheduled start time.

Students with Short-Term Medical Conditions

Students with short-term medical conditions (for example, a broken arm, sprained wrist, etc.) that require an exam accommodation should visit Health Services to determine the required accommodation.

Exchange Students

All exchange students whose first language is NOT English can apply to the Exams Office for an extra ½ hour of time to write final and mid-year exams. Students are also allowed to bring in one (1) paper language translation dictionary. Electronic dictionaries are NOT permitted.

If you would like to apply, you must complete the Extra Time request form.

 

Students must have each instructor sign for their course, then have the Associate Dean (or designate) sign the completed form. Return it to the Exams Office (Gordon Hall, Room 110) by the following dates:

  • November 7 (December exams)
  • March 7 (April exams)
  • June 7 (Spring & Summer exams)

The deadline dates are firm. No applications will be accepted after the deadline date.