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Queen's University

Request for Access to Student Data Systems

Student Data Privacy and Security

Employees of Queen's University who have access to information stored in the Student Data Systems must be familiar with the University privacy documents and sign an undertaking agreeing to use such personal information only as is necessary to perform legitimate University functions.

Faculty and staff members of the University are given access to information contained in student records if they NEED TO KNOW the information in order to perform their official duties. As a general rule, only employees involved in some aspect of academic administration or student affairs are given access to the contents of student records.

For example, individual instructors are not normally entitled to see any part of a student's record not directly related to her/his specific course, including past academic performance and letters of reference.

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Kingston, Ontario, Canada. K7L 3N6. 613.533.2000