University Registrar

OFFICE OF THE

University Registrar

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Exam Regulations

This section contains relevant procedures and guidelines for exams at Queen's.

Please note: You must have a Queen’s Student Photo ID Card to gain entrance to an exam room.  YOU MUST BRING YOUR QUEEN'S STUDENT PHOTO ID TO ALL OF YOUR EXAMS.  Students writing an exam without a Queen's Student Photo ID will be assessed a fine of $50.00 per exam.

Gordon Hall, Room 110 | 613-533-2101 exams@queensu.ca

Academic Integrity

Academic integrity is fundamental to all scholarly activities, including the examination process. Queen's University adheres to the definition articulated by the Centre for Academic Integrity, namely, that academic integrity is made up of the five core values of honesty, trust, fairness, respect and responsibility. Honesty appears in presenting one's own work and in acknowledging dependence on the words or ideas of another. Trust promotes belief in the value and meaning of an institution's scholarship and degrees. Fairness is embodied in clear standards, practices and procedures. Respect is shown by participating in academic activities to the best of one's abilities. Responsibility requires one to accept personal accountability for upholding academic integrity. This overview is adopted from the Fundamental Values of Academic Integrity. The Queen's University Policy on Academic Integrity is intended to supplement the policy on Academic Dishonesty presently found in University calendars and posted on the web at Academic Integrity @ Queen's.

Breaches of academic integrity are considered entirely unacceptable within the University community and the student who commits such an offence runs the risk of a range of sanctions including a failure in the course or a requirement to withdraw from the University.

The following are some examples of activities that are prohibited during an exam:

  • impersonating another student,
  • copying from another student,
  • making information available to another student,
  • communicating with another student, or
  • using unauthorized material.

All breaches of academic integrity WILL BE REPORTED in writing by the Chief Proctor to the instructor of the course, the Dean of the relevant Faculty, and the Exams Office.

Conduct During Exams
  1. If a student does not have a Queen's Student Photo ID Card at an exam, the procedure in the following section will apply.
  2. Any candidate arriving at an exam hall after the beginning of the exam will receive only the remaining time in which to write the exam. The late candidate's paper will be marked only at the discretion of the Faculty.
  3. No candidate will be allowed to leave the exam hall within thirty minutes of the start time of the exam.
  4. No articles such as textbooks, notes, books of tables, data sheets, graphs, paper, written material, calculators, etc., may be taken into the exam hall unless authorized by the instructor in writing at least 3 days before the exam.
  5. A candidate shall not remove any material issued for the examination from the examination hall. Each candidate must submit all issued materials before leaving the exam hall.
  6. Food, drinks (except water - see below), recording or playback devices, and other electronic communication devices such as cell phones and other mobile devices are not permitted in the exam hall. Likewise, handbags, purses, and book bags are not permitted in an exam hall. Students should bring only essential items to the exam. The University assumes no responsibility for personal property lost in or near any examination hall.

       a.   Students may bring (transparent recommended) bottled water in to the examination hall.

  7. Candidates who have not left their exam table prior to the final fifteen minutes of the exam will be required to remain at their exam table until dismissed by the Chief Proctor.
  8. Students must submit information about illness or other circumstances affecting their work to the relevant Faculty within twenty-four hours of the exam in the course concerned.

Failure to comply with the regulations listed above or with the instructions of an exam proctor may result in a written report by the Chief Proctor which will be distributed to the instructor of the course, the Dean of the relevant Faculty, and the Exams Office.

Exam Regulations Revised: 27 March 2006

Missing Queen's Student Photo ID

Students writing an exam without a Queen's Student Photo ID card will be assessed a fine of $50.00 per exam.

  • **EXCEPTION: Continuing Distance Studies (section 700) students who have not been issued a student card by the Office of the University Registrar. Students will be subject to the process as outlined in Steps 1, 2 and 3 below, but if no student card has been issued, no charge will be levied.

Continuing Distance Studies students without a Queen’s Student Photo ID card may go to Gordon Hall, Room 125 during regular office hours to receive their card.

In April 2000, the Senate Committee on Academic Procedures, Sub-committee on Exams changed the procedure to identify students at exams. If a student does not have a Queen’s Student Photo ID Card at an exam, the following procedure will apply:

  1. The student’s attendance card will be stamped "NO QUEEN’S PHOTO ID".
  2. The student will be directed by a proctor to the Chief Proctor or Associate Proctor who will take a photograph of the student.  The student will be asked to put their name, student number, course and number of the exam on a form.  The personal information on the form is collected under the Royal Charter of 1841, as amended.  The information collected will be used by the Office of the University Registrar to verify the identity of exam candidates who did not bring their Queen's Student Photo ID to a mid-year or final examination.
  3. The Exams Office will have the photo checked against the University's Photo Identification computer picture to verify that the student is actively registered in the course. If any discrepancies are found, the Exams Office will notify the professor of the course.
  4. A fine of $50.00 per exam will be charged and added as a debt the following working day after the exam(s) is written. The Senate Policy on Student Debtors applies. You may pay this fine:
    • In person in the Office of the University Registrar, Gordon Hall, Rm. 125 (cash, cheque, debit or money order only), or
    • By mailing your cheque to: Exams Administrator, Office of the University Registrar, Rm. 110, Gordon Hall, 74 Union St., Queen’s University, Kingston, Ontario, K7L 3N6.

    Please make your cheque or money order payable to Queen’s University and in the memo section of your cheque indicate the following ‘your student number/MID Fine’.

Prohibited Articles / Items

1. No articles such as textbooks, notes, books of tables, data sheets, graphs, paper, written material, calculators, etc., may be taken into the exam hall unless authorized by the instructor in writing at least 3 days before the exam.

2. Food, drinks (except water – see below), and recording or playback devices are not permitted in an exam hall.

          a. Students may bring (transparent recommended) bottled water in to the examination hall.

3. The use of communication and electronic devices with memory and/or audio capabilities and/or web access is prohibited during an examination. All electronic devices must be turned off and placed underneath the candidate’s seat and must not be used for any reason.

4. Students should bring only essential items to the exam: student card, writing utensils, authorized aids for that exam.

5. Handbags, purses and book bags are not permitted in an exam hall. The University assumes no responsibility for personal property lost in or near an examination.

6. Coats are permitted into the exam hall as follows:

  • Please visit https://www.dropbox.com/s/a6m9x3qxp6d72ee/Exam%20Jacket%20Policy%20-%20Nov%2029.mp4?dl=0 to view a video about bringing your coat into the exam venue.
  • Non-bulky waist or hip length jackets, sweaters and hoodies are permitted in the exam room.
  • Long and/or bulky coats (e.g. Canada Goose jackets) are not permitted inside the exam room. You may bring these coats into the room, IF it is in a tied grocery bag.
  • Acceptable bags are only:
    • disposable plastic bags from the grocery store
    • a reusable cloth bag from either the Tri-Colour Outlet (red, blue or black) or Campus Bookstore (red). These bags are provided when you make a purchase from either store.
    • Bags will not be provided in the exam hall. Students are responsible for bringing their own bag. Long or bulky coats will not be permitted into the exam venue if not in a tied grocery bag.
  • Bag handles must be tied, so that the coat is contained within the bag, and is inaccessible.
  • The tied bag must be visually presented to the proctor, along with your student card, to gain entry into the exam venue. Untied bags will be refused.
  • The tied bag must fit and be placed under your exam chair so as not to impede aisle access for the duration of the exam. Access to the bag is prohibited during the examination.