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Per Term Billing FAQ's

Queen’s University charges tuition on a per-term basis for all students.

  • Fall Tuition and Student Assistance Levy (SAL) are due on September 1st for undergraduate programs, and September 30th for most graduate programs. Check SOLUS for your due dates.
  • Winter Tuition and Student Assistance Levy (SAL) are due on January 10th.

Please review the following Frequently Asked Questions (FAQ's) below.

Why is the University moving to per-term billing?

The Ministry of Training, Colleges, and Universities (MTCU) revised the provincial tuition fee framework in December 2013 and mandated that the changes must be implemented by Fall 2015.  In the document, the Ministry is requiring that per-term billing be automatic for those students receiving OSAP.  After a number of discussions with various stakeholders, it was decided that per-term billing would be implemented for all students at Queen’s.      

I'm an Undergraduate / Distance student - how will this affect me?
What are the due dates for per-term billing?

Summer 2015:

  • Tuition & the Student Assistance Levy (SAL) will remain the same.  The session start date is the due date for Summer classes.

Fall 2015 :

  • September 1st, 2015:  Fall Tuition & the Student Assistance Levy (SAL)
  • September 30th, 2015:  Fall Residence/meal plan fees, all student activity fees, and UHIP fees (international students)

Winter 2016:

  • January 10th, 2016:  Winter Tuition & the Student Assistance Levy (SAL)
  • January 31st, 2016:  Winter Residence/meal plan fees
Why aren't my Winter 2016 Tuition Fees and SAL showing on my student account?

Your Winter 2016 Tuition fees and SAL will be posted after the September Open Enrolment period (August 25 - September 25, 2015) has ended.

What happens if I can’t pay by the due dates because my funding won’t have come in yet?

The Alternate Payment Arrangement (APA) program assists students who cannot meet the Tuition and Student Assistance Levy (SAL) payment deadlines of September 1st (Fall) or January 10th (Winter), but have a proven source of funding. The APA allows students, upon approval, to defer payment of their tuition without penalty, to September 30th (for Fall tuition fees) or January 31st  (for Winter tuition fees).  For more information about who is eligible and how to apply for an APA, see http://www.queensu.ca/registrar/financials/HowToPay/APA

  • Students accessing government financial assistance will continue to be eligible for Financial Aid Deferred, which represents the approximate amount of your January funding installment. The Financial Aid Deferred amount may be left unpaid until January 31st without penalty. (See FAQ's for students receiving government financial aid/awards for further information.)
What happens if I am late with my payment, and don't have an approved Alternate Payment Arrangement (APA)?
Will student activity fees be split and billed per-term?
  • No, all student activity fees will continue to be billed in the Fall term.
  • The due date for student activity fees will continue to be September 30th.
When are my residence fee payments due?

 Residence fees (which include a mandatory meal plan) will be split and billed per-term.

  • Half of the residence costs are due on September 30, 2015 and the remaining due on January 31, 2016.
  • You will see Residence fees for Fall term posted to your SOLUS account mid- to late-August. Winter term residence fees will be posted in early November. However, Exchange Students starting in Winter term will have their residence fees posted to their SOLUS account in December.
  • Residence Student Government fees associated with residence will not be split and will be due on September 30th.
  • Please note that your Residence contract is for both terms and you will be responsible for both fees unless you withdraw from the University.
  • For any further information, please contact the Residence Admission office at reshouse@queensu.ca or 613-533-8550 or visit our website:  http://residences.housing.queensu.ca
When is the payment for UHIP due?
I'm a Graduate student - how will this affect me?
What are the due dates for per-term billing?

Summer:

  • The session start date is the due date for Summer classes.

Fall:

  • September 30:  Fall Tuition & the Student Assistance Levy (SAL), Fall Residence/meal plan fees, all student activity fees, and UHIP fees (international students)

Winter:

  • January 10th:  Winter Tuition & the Student Assistance Levy (SAL)
What happens if I can’t pay by the due dates because my funding won’t have come in yet?

Graduate* students have the option of enrolling in the Pre-Authorized Payment Plan (PPL) if they cannot pay by the due dates. The PPL covers tuition fees, the Student Assistance Levy (SAL), student activity fees, residence fees, meal plan fees, and the University Health Insurance Plan (UHIP).

For more information, see: http://www.queensu.ca/registrar/students/financials/payment-methods/pre-...

* NOTE: Law students are not eligible to pay fees in installments or use the PPL unless they are registered in the LLM or PhD degree programs in Law. Queen's School of Business (QSB) Professional Graduate Program students are also not eligible for the PPL.

What happens if I am late with my payment and I am not on a Pre-Authorized Payment Plan?
  • Senate sanctions will be applied to overdue accounts in SOLUS.  Please refer to the Senate Policy on Student Debtors.
  • A late fee will be assessed
  • Service charges will be applied to overdue balances.
  • See the Office of the University Registrar’s website for more information on Fee Policies (http://www.queensu.ca/registrar/resources/policies/fees )
Will student activity fees be split and billed per-term?
  • No, all student activity fees will continue to be billed in the Fall term.
  • The due date for student activity fees will continue to be September 30th.
When is the payment for UHIP due?
I am receiving financial aid and/or an award - how will this be affected by per-term billing?
Students Receiving OSAP and Deadline Regarding Payment of Tuition:

Q: Fall term tuition and the Student Assistance Levy (SAL) are due in full by September 1; however I cannot access my OSAP funding until September - what are my options?

A: If you have been assessed to receive OSAP assistance, you will receive an automatic deferral to September 30th.  (Payment of Fall tuition and the SAL will not be due until September 30th.)

Q: Winter term tuition and the Student Assistance Levy (SAL) is due in full by January 10th, what if I have not received my second instalment of OSAP in time to make this payment - what are my options?

A: If you have been assessed to receive OSAP assistance, you will receive an automatic deferral to January 31st.  (Payment of Winter tuition and the SAL will not be due until January 31st.)

Students Receiving Government Student Financial Assistance from Other Provinces/Territories in Canada (excluding Ontario) and the Deadline Regarding Payment of Tuition:

Q: Fall term tuition and the Student Assistance Levy (SAL) are due in full by September 1; however I cannot access my government student financial assistance until September - what are my options?

A: If you received government student financial assistance in the previous academic year, you will receive an automatic deferral to September 30th.  (Payment of Fall tuition and the SAL will not be due until September 30th.)

If you are new to Queen’s University or did not receive government student financial assistance in the previous academic year, you must request an Alternative Payment Arrangement (APA) along with a copy of your Notice of Assessment. For more information about who is eligible and how to apply for an APA, please see http://www.queensu.ca/registrar/financials/HowToPay/APA

Q: Winter term tuition and the SAL are due in full by January 10.  What if I have not received my second instalment of government student financial assistance in time to make this payment - what are my options?

A: If you received a deferral in September, you will receive an automatic deferral to January 31st.  (Payment of Winter tuition and the SAL will not be due until January 31st.)

Students not enrolled in Fall term but who will be enrolled in Winter term must request an Alternative Payment Arrangement (APA) along with a copy of your Notice of Assessment. For more information about who is eligible and how to apply for an APA, please see http://www.queensu.ca/registrar/financials/HowToPay/APA

Students Receiving U.S. Government Student Financial Assistance and the Deadline Regarding Payment of Tuition:

Q: Fall term tuition and the Student Assistance Levy (SAL) are due in full by September 1st; however I cannot access my U.S. funding by this date - what are my options?

A: If you have applied for U.S. government assistance, you will receive an automatic deferral to September 30th.  (Payment of Fall tuition and the SAL will not be due until September 30th.)

Q: For winter term, tuition and the Student Assistance Levy (SAL) are due in full by January 10th, what if I have not received my second instalment of U.S. funding in time to make this payment - what are my options?

A: If you have applied for U.S. government assistance, you will receive an automatic deferral to January 31st.  (Payment of Winter tuition and the SAL will not be due until January 31st.)

Students Receiving Government Student Financial Assistance and Service Charges:

Q: My government student financial assistance is paid in two instalments, yet, fall tuition and residence fees and all student activity fees are due in full on September 30th - what are my options? Will I receive service charges?

A: On your SOLUS Account Summary:

  • Financial Aid Deferred – represents the portion of your outstanding Current due charges that will be waived from service charges.
  • Minimum Payment Due is the total amount of monies owed to the University (Current Due) MINUS the amount deferred from service charges until January 31st (Financial Aid Deferred).

 

  • On the 15th of each month you will receive Service Charges on the amount overdue LESS Financial Aid Deferred
  • On or about November 1st – you will receive a sanction block on your account (31 days after the deferred due date of September 30th) if the amount overdue LESS Financial Aid Deferred is greater than $50.
  • On or about March 3rd – you will receive a sanction block on your account (31 days after the deferred due date of January 31st) if the amount overdue LESS Financial Aid Deferred is greater than $50
Scholarship, Bursaries and Awards

Q: I am receiving a Queen’s award for the upcoming academic year.  How do I receive this?

A:  Scholarships, bursaries and awards that are administered by Queen’s for students in undergraduate and professional programs (e.g. Queen’s Law / Queen’s Medicine) will be credited to your student account for the upcoming academic year in ONE installment.  Check your SOLUS Student Centre – View Financial Aid to see the date in which your award will be posted to your account.  Admission, renewable and upper-year awards will be posted to your student account by August 10th.

For awards administered by the School of Graduate Studies – please review the terms of your award offer(s) for payment details and check your SOLUS Student CentreView Financial Aid for further information.

Q:  I am receiving an external award.  How do I receive this?

A:  Any scholarships, bursaries and awards that are granted by external agencies but administered by Queen’s will be credited to your student account as soon as the external agency provides Queen’s with the cheque. Check your SOLUS Student CentreView Financial Aid to verify if the funds have been received and when they will be posted to your student account.

Q:  I have a credit on my account from an award.  Can I get a refund?

A:  For awards administered by the Student Awards Office - award payments will be held in your student account to be applied to all current and future due university charges (e.g. Fall term tuition, Fees, Residence, Winter term tuition). 

  • Refund requests during fall term will not be administered until after September 30th (after open enrolment).  For further information regarding refunds, please review the Registrar’s web site

Note: For awards administered by the School of Graduate Studies – please review the terms of your award offer(s) for payment details.

 

Should you have additional questions, please e-mail solus@queensu.ca or call 613.533.6894