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Queen's University

On-line Election Frequently Asked Questions

Who Votes When?

  • Faculty vote for representation on the Board of Trustees in February.

  • Staff vote for representation on the Senate and/or the Board of Trustees in February.

  • Graduates vote for representation on the University Council in March.


Why is my Authentication key not accepted by the system?

Ensure you select the correct category for which you are eligible to vote in.

Graduates: Ensure that you are using your ten-digit number from the mailing label of the Queen's Alumni Review. If you do not have a Queen's Alumni Review please call the Office of Advancement at 613-533-2060 or 1-800-267-7837, or you can email

Queen's Employees: Ensure that your employee number is correct. Your employee number can be found on your Employee Card or salary slip. If you cannot find your employee number call Human Reources at x32070. Please be prepared to provide your Social Insurance Number (to identify yourself).


Why do you require an ID number?

The voting system requires an authentication key to sign-in. This key screens voters for eligibility against enumeration lists provided to the system by Human Resources and the Office of Advancement.


Is this system secure?

The voting system is SSL-enabled (Secure Socket Layer) to provide encrypted communication between your Web browser and the Web server. If you would like to ensure that you have accessed the system in a secure manner look for the lock symbol in your browser window. If you are not sure that you have accessed the system in a secure manner, when you are at the Election Sign-in page click on the link at the bottom of the screen: Click here to enable 128-bit security.


Is my vote confidential?

Your vote is confidential. The data is maintained by an office exterior to the Office of the University Secretariat. Only the final results of the election are accessible by the University Secretariat. At no time does the University Secretariat have access to the combination of ID number and ballot contents.


How do I find out the Results?

Return to the University Secretariat Elections Homepage 2 weeks after polls close and look for a RESULTS link.


Can I vote by paper ballot?

Contact the University Secretariat at 613-533-6095 or by email at


Do you have a question about the election? Send us an email at

Polls Close, 4:00 p.m. Eastern Daylight Time
Return to the Election Sign-in.
Return to the University Secretariat Elections Homepage.

Kingston, Ontario, Canada. K7L 3N6. 613.533.2000