University Secretariat and Legal Counsel

University Secretariat and Legal Counsel

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This section applies to any Contracts by which materials and services are purchased, rented and/or otherwise obtained for the purpose of renovation of property owned or leased by Queen's, or the construction of new university buildings or infrastructure.  This section also includes the execution of Contracts with an Architect or Design Consultant, or Engineer for Construction and Renovation Projects.

RELATED POLICIES: Major Capital Projects Approval Policy

Board of Trustees approval is required for Capital Projects with a total cost in excess of $2.5 million.  Approval of Major Capital Projects by the Board of Trustees delegates approval to execute Contracts in accordance with the matrix below within the approved capital project budget.

RELATED PROCEDURE:  Purchase of Goods and Services Contracts (including Construction)

Contract Value Approval required prior to Contract Execution* Signing Officer
up to $100,000   Associate Vice-Principal Facilities or designate
up to $1,000,000 Director, SPS Associate Vice-Principal Facilities
up to $2,500,000 Director, SPS Vice-Principal Finance and Administration
over $2,500,000 Director, SPS +

QUPC must approve the appointment of architects for Capital Projects  over

$2.5 million

Vice-Principal Finance and Administration + Principal 

*Construction funded from research dollars also requires the approval of the Principal Investigator prior to Contract execution