University Secretariat and Legal Counsel

University Secretariat and Legal Counsel

site header

Purchase of Goods and Services Contracts (Excluding Real Property)

This category includes purchase agreements with third parties from all sources of funds, including Research. These Contracts include purchase orders for goods and services including consulting services, marketing services, outside legal services, equipment leases, IT and software licenses, and maintenance agreements/ warranties. Purchase of all Goods and Services must comply with Queen's Procurement Policy.

In cases where a Contract to purchase the good or service has not been signed in accordance with the matrix below, the applicable Signing Officer in the matrix below must approve the payment.

RELATED PROCEDURE:  Purchase of Goods and Services Contracts (including Construction)

 
Contract Value

(Exclusive of tax)

Approval required prior to Contract execution Signing Officer - Non-Research Funds

Column A

Signing Officer - Research Funds
up to $10,000 Not applicable Administrator responsible for Budget designated by Dean / Department Head / Director of Area Principal Investigator (PI) or designate
up to $100,000 Not applicable Department Head or Director of Area PI or designate
up to $500,000 Director, Strategic Procurement Services (SPS), or designate Dean or designate or Associate Dean or Vice-Provost or Associate Vice-Principal of Area Column A + PI or designate
up to $1,000,000 Director, SPS Vice-Principal of Area or

Associate Vice-Principal (Finance)

Column A + PI
up to $5,000,000 Director, SPS Vice-Principal of Area or Vice-Principal Finance and Administration Column A + PI
Over $5,000,000 Director, SPS +

Board of Trustees

Principal, jointly with Vice-Principal of Area and Vice-Principal Finance and Administration Column A + PI