This category includes purchase agreements with third parties from all sources of funds, including Research. These Contracts include purchase orders for goods and services including consulting services, marketing services, outside legal services, equipment leases, IT and software licenses, and maintenance agreements/ warranties. Purchase of all Goods and Services must comply with Queen's Procurement Policy.
In cases where a Contract to purchase the good or service has not been signed in accordance with the matrix below, the applicable Signing Officer in the matrix below must approve the payment.
RELATED PROCEDURE: Purchase of Goods and Services Contracts (including Construction)
| Contract Value
(Exclusive of tax) |
Approval required prior to Contract execution | Signing Officer - Non-Research Funds
Column A |
Signing Officer - Research Funds |
| up to $10,000 | Not applicable | Administrator responsible for Budget designated by Dean / Department Head / Director of Area | Principal Investigator (PI) or designate |
| up to $100,000 | Not applicable | Department Head or Director of Area | PI or designate |
| up to $500,000 | Director, Strategic Procurement Services (SPS), or designate | Dean or designate or Associate Dean or Vice-Provost or Associate Vice-Principal of Area | Column A + PI or designate |
| up to $1,000,000 | Director, SPS | Vice-Principal of Area or
Associate Vice-Principal (Finance) |
Column A + PI |
| up to $5,000,000 | Director, SPS | Vice-Principal of Area or Vice-Principal Finance and Administration | Column A + PI |
| Over $5,000,000 | Director, SPS +
Board of Trustees |
Principal, jointly with Vice-Principal of Area and Vice-Principal Finance and Administration | Column A + PI |