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Queen's University

University Secretariat and Legal Counsel

Procedure for Naming of Academic Units  

Contact Officer: Executive Director, Office of the Vice-Principal (Advancement)


Purpose This procedure outlines the necessary steps when an academic unit naming is proposed to recognize a philanthropic gift. This procedure references the Naming Policy and the Gift Acceptance Policy.
Procedure  Naming of Academic Units
Responsible Officer or Section

Faculty Dean

Step 1:  

Bring to the attention of the VP Advancement and the Gift Review Committee in the Office of Advancement any negotiation with a donor that involves the naming of an academic unit. Bring the matter to the External Relations and Development Committee (ERD) for initial discussion. The proposed gift amount and donor name must be included and whether naming is in perpetuity or for a defined term. Once the ERD and VP Advancement are satisfied that the proposed naming will not diminish Queen's reputation and brand (per Naming Policy and Gift Acceptance), and that there are no operational concerns, the proposal to name can proceed.

As Applicable

Step 2: 

Submit the proposed name at the relevant Department meeting for approval.


The proposed naming can originate with the Faculty/School Dean, Principal, Provost or VP Advancement.  The Principal or Provost may bring a proposed naming to the Department or Faculty/School Board.

Faculty Dean

Step 3: 

Submit the proposal to name to the relevant Faculty Board for their approval. 

VP (Advancement)

Step 4:  

Submit the proposal to name to the Vice-Principals' Operations Committee (VPOC).

Faculty Dean

Step 5: 

Submit the proposal to name to the Senate Committee on Academic Development (SCAD), which will review the proposed name of the academic unit and make a recommendation to Senate.  

VP (Advancement) Office

Step 6: 

Submit the proposal to name to the ERD, which will review the terms of the gift and make a recommendation to the Board of Trustees.

Step 7:

Vote for approval taken at Board of Trustees.  

STEP 8: 

Communications strategy to be determined upon approval of the naming.

Date Approved:  2013 October 3 
Approval Authority:  External Relations and Development Committee
Date of Commencement:  2013 October 3
Amendment Dates: 
Date for Next Review:  2016 October 3 
Related Policies, Procedures and Guidelines:  Naming, PolicyGift Acceptance Policy



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