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Queen's University
 

Checklist of Essential Ingredients for Senate Reports 

1. Title

  • Select a title to reflect content
  • Include name of committee/group preparing report
  • Date

2. Background of the Report

  • Reason for report (e.g. Senate referral/motion/request; annual requirement)
  • Relevant research sources consulted
  • Steps taken in developing report (e.g. groups/individuals consulted; groups who have approved - if lengthy, summarize and place detail in an appendix)

3. Analysis and Discussion

  • Explain the issues, problems and concerns identified.

4. Conclusions/Recommendations

  • State clearly and include supporting rationale.
  • For changes to existing policies, clearly outline changes by providing original and revised versions in a two-column format, side by side, highlighting revisions and deletions. For an example, see the Senate Operations Review Committee Proposed Revisions 2008 (PDF*, 716 KB)
  • Senate is responsible for academic policy. Recommendations should therefore relate to academic policy areas. Avoid confusion between policy and implementation. If relevant, advice on the implementation of policy may be included in the body of the report.
  • Recommendations requiring formal Senate approval should be set out in a separate section/summary.

5. Motions

  • Motions should be in bold print

6. Summary

  • Reports longer than 5 pages must be accompanied by an executive summary of one page or less which should include any recommendations.

7. Minority Opinion

  • A separate report/statement should be prepared when unanimous agreement is not achieved within the committee/group.

8. Membership

  • List members of committee/group, identifying chair.

Recent agendas provide examples of committee reports and other information submitted to the Senate.

 

*PDF files can be viewed using Adobe Reader.

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