Queen's University Planning Committee

Approved by the Senate, March 25, 2010
Approved by the Board of Trustees, April 30, 2010

Mandate

The Queen’s University Planning Committee (QUPC) is a joint committee of the University Senate and the Board of Trustees. Its major responsibility is to ensure that academic planning and the management of resources (people, money, space) are fully integrated. It ensures that decisions reached in the academic sphere and initiatives from individual faculties and units are made with full knowledge of the fiscal and infrastructure implications for the University as a whole. Furthermore, it enables the Board of Trustees to have a full understanding of the academic endeavours of the University.

The QUPC has two primary roles.

Its first role [I] is to review and comment, including making recommendations, on new and proposed plans, including the University Academic Plan, to the Senate and the Board of Trustees.

Its second role [II] is to serve in an advisory capacity for the University’s budget development process. The QUPC will comment on whether the budget recommendations are congruent with the University Academic Plan.

Terms of Reference

The QUPC shall review, comment, and make recommendations to the Board of Trustees and Senate regarding the impact of the following on overall University planning and budgeting:

Role I

1. the University Academic Plan and any major initiatives that have significant resource implications;
2. annual planning reports from the Faculties, Library and other units as prescribed by the Provost and Vice-Principal (Academic);
3. reports from the Vice-Principal (Research) on the major operations, institutes, and initiatives that receive significant support from the budget of the Vice-Principal (Research), and on the anticipated impact of new funding opportunities;
4. the annual report from the Vice-Principal (Advancement) and future fund-raising priorities, including their relationship to the University Academic Plan;
5. the Campus Plan and other reports and updates from the Campus Planning and Development Committee.

Role II

6. annual planning reports as prescribed by the Vice-Principal (Finance and Administration), from those administrative and service units that report directly to the Vice-Principal (Finance and Administration);
7. the development of the University budget before it is transmitted to the Board of Trustees’ Finance Committee.

Administrative and Other Matters

1. Meet at least once every two months utilizing appropriate technologies to ensure that members are able to participate in the work of the QUPC.
2. The QUPC will function for an initial period of three years, at which time the Senate Operations Review Committee will review its value and make a recommendation to Senate to continue, modify or dissolve the QUPC.
3. The Senate Nominating Committee, the Board of Trustees Governance and Nominating Committee and the University Secretariat will be responsible for the election of members according to the established procedures of the Senate and of the Board of Trustees.
4. Faculty and staff will serve up to a three-year term; students up to a two-year term.

Composition of the QUPC

Elected :

One student, trustee or senator, elected by the student trustees and the student senators
One staff member, trustee or senator, elected by the staff trustees and the staff senators
One Dean elected by the Faculty Deans
One Faculty senator elected by the Faculty senators
One trustee proposed by the Board of Trustees Governance and Nominating Committee and elected by the Board of Trustees

Ex-Officio :

Provost and Vice-Principal (Academic), Chair of the QUPC
Principal and Vice-Chancellor
Chair of the Board of Trustees, or delegate
Chair of the Board of Trustees’ Finance Committee, or delegate

Total membership: 9

Invited participants (non-voting) will include but are not limited to:
Vice-Principal (Finance and Administration)
University Registrar

 

Membership	Status	Term Ends
G. Anderson	Ex Officio
A. Harrison	Ex Officio
D. Woolf	Ex Officio
B. Palk	Ex Officio
T. Abramsky	Elected	Jun-2013
R. Burge	Elected	Jun-2013
K. Woodhouse	Elected	Sep-2013
L. Long	Elected	May-2013
D. Bakhurst	Elected	Sep-2015

 

Chair: A. Harrison
Secretary: K. O'Brien