Annual Report

In May 2012, a general regulation requiring all doctoral students to submit an Annual Progress Report and requiring graduate departments/programs to have a process to provide written feedback to each student was passed.  

Every doctoral student is responsible for submitting a written report at least once per year to the supervisor, and/or if applicable the supervisory committee, detailing his or her progress since the last report, and the plan/objectives for the next year. The supervisor and/or supervisory committee provide feedback on the student’s progress and comment as to whether the proposed plan/objectives are reasonable and compatible with timely degree completion. This is also an opportunity to outline how any unanticipated delays in progress can be addressed. The student must be given the opportunity to respond to the supervisor’s and/or supervisory committee’s comments, and all parties must sign the report prior to its submission to the Graduate Coordinator (or delegate) by the annual deadline established by the department/program. If no deadline exists, this report shall be filed with the department/program by the last working day in June each year. 

Departments/programs may choose to use the standardized SGS Annual Report or their own annual report.  In the latter case, programs should ascertain that their own annual reports includes all the basic elements that the SGS regulation has mandated.  Please see Tips for Annual Reports.