Your guide to graduating on time and attending convocation

If you plan to graduate this year, you need to follow the guidelines to apply to graduate. Then, you need to make your arrangements to attend your convocation.

• Fall 2012 Convocation
• Spring 2013 Convocation

---

Fall 2012 Convocation

Thesis Monday, October 15, 2012 (11:59 p.m.)	Last possible date to submit one electronic copy of the thesis, in PDF format revised as recommended by the Thesis Examining Committee and finally approved by the supervisor/committee to the School of Graduate Studies through QSpace to be added to Degree List.
Pattern II & III Monday, October 15, 2012 (3:00 p.m.)	Last possible date to advise Graduate School Office of successful completion of non-research Master's (Project, Essay, Report, or Course Work) Degree to be added to Degree List.

Apply to Graduate

All eligible graduating students must formally apply to graduate on SOLUS, by Monday, October 15, 2012. If you do not plan to attend the ceremony, your diploma will be sent to your MAIL address on SOLUS approximately one month after the ceremony.

You may access your application details on SOLUS by doing the following:

1. From the main page in your SOLUSprofile, click on the hyperlink marked "My Academics" - it is the 4th link in the "Academics" section and located immediately above the "other academic" dropdown menu;
2. In the new screen, select "Maintain Convocation Details" - it is the very last hyperlink listed in the middle of this screen.

You will be taken to a screen that displays your application data, including your ceremony (date and time), whether or not you are attending, and the number of guests you are inviting. It will also show the status of your application, so you will want to monitor this regularly.

Convocation Information

Detailed information about the Graduate School Convocation ceremonies can be found on the University Registrar's website.

You should check your fee statement on SOLUS regarding any outstanding fees, or to cancel any prearranged methods of tuition payment via the Registrar's website.

---

**IMPORTANT**  Please note, if you apply to graduate for Fall 2012 and do not complete degree requirements by the deadline date (Monday, October 15, 2012) your name will be removed from the degree list by the Thesis Coordinator.

If you are a previous graduate who was unable to attend your ceremony and if you wish to attend the Fall 2012 convocation, please complete the "Previous graduates requesting to attend a future convocation ceremony" (PDF*, 21 KB) request form.

---

Degree Completion

A student who completes a program mid-term is eligible for a partial refund of student activity and tuition fees assessed for that term. Students are required to return their student card to the Office of the University Registrar - Records and Services for a refund of student activity fees. Health and Dental fees are not refundable if the completion date is after the opt-out period.

Refund Request Form

Fee Refund Schedule - Graduate Programs

Term	100% of full term fees - complete by	50% of full term fees - complete by	25% of full term fees - complete by	0% of full term fees - complete between
Fall	30 September	31 October	30 November	1-31 December
Winter	31 January	28/29 February	31 March	1-30 April
Spring/Summer	31 May	30 June	31 July	1-31 August

    back to top

---

---

Spring 2013 Convocation

Thesis April 30, 2013 (11:59 p.m.)	Last possible date to submit one electronic copy of the thesis, in PDF format revised as recommended by the Thesis Examining Committee and finally approved by the supervisor/committee to the School of Graduate Studies through QSpace to be added to Degree List.
Pattern II & III April 30, 2013 (3:00 p.m.)	Last possible date to advise Graduate School Office of successful completion of non-research Master's (Project, Essay, Report, or Course Work) Degree to be added to Degree List.

Apply to Graduate

All eligible graduating students must formally apply to graduate by April 30, 2013 .  As well, if you plan to attend your ceremony, you will need to confirm attendance (dates to be advised)   .  You will be able to apply to graduate and confirm attendance by selectingthe"Apply to Graduate " option in SOLUS. Tickets for your guests may be ordered when you confirm your attendance. The number of tickets each graduate may order in May is available at convocation schedule .

If you do not plan to attend the ceremony, your diploma will be sent to your MAIL address on SOLUS approximately one month after the ceremony. If you do not have access to the web, please call the Office of the University Registrar at (613) 533-2040 and they will mail you this information.

Convocation Information

Detailed information about the Graduate School Convocation ceremonies can be found on the University Registrar's website.

You should check your fee statement on SOLUS regarding any outstanding fees, or to cancel any prearranged methods of tuition payment via the Registrar's website

---

**IMPORTANT**  Please note, if you apply to graduate for SPRING 2012 and do not complete degree requirements by the deadline date (April 30, 2013   ) your name will be removed from the degree list by the Thesis Coordinator.

If you are a previous graduate who was unable to attend your ceremony, unfortunately, because of space constraints, the Office of the University Registrar is unable to grant any requests to attend the SPRING 2013 ceremony. However, if you wish to attend the FALL 2013 convocation, please go to the "Previous graduates requesting to attend a future convocation ceremony" (PDF*, 21 KB) request form.

---

back to top

*PDF files can be opened with Adobe Reader.