School of Graduate Studies

School of Graduate Studies
School of Graduate Studies

Navigating Academe

Graduate studies and research can be a solitary thrill, but no grad student is an island. Get the academic support you need in managing your relationship with your supervisor, navigating strategy around conferences and job applications, and writing your thesis. With these resources, from writing retreats to mock job interviews, you won’t be on your own.

Navigating Academe Image

Resources

Accessibility and Accommodation

Policy on Accommodating Graduate Students with Disabilities

Queen’s University is committed to providing accommodation for graduate students with disabilities. University administrators, faculty, staff and other students are expected to support, to the point of undue hardship, all reasonable individualized and appropriate accommodation plans that preserve the program’s academic standards and adhere to the principles of academic integrity.

Roles and Responsibilities

This document outlines the roles and responsibilities associated with accommodation for students, faculty and staff.

Medical Leave and Transferring to Part-Time Status

If you are managing challenging personal circumstances that prevent you from full-time study, changing to part-time status for personal reasons may be an option. Medical leave is available for students who are unwell or who must provide care for members of their immediate family. Financial assistance for a medical leave in funding eligible years may be available. If you have OSAP or a student visa, please check if changing your registration status will affect those arrangements.

Work of the National Graduate Experience Taskforce

Accessibility and Grad Education (748KB)

Student, Supervisors and Essential Requirements (745KB)

Disclosure, Accommodation and Disability in Graduate Studies (669KB)

Academic Integrity

Academic Integrity@Queen’s

This site is a platform to discuss and promote the values of Academic Integrity (AI) within the Queen’s community. By navigating through this site, you may find some tools and information that will help you in your work.

School of Graduate Studies Academic Integrity Policy

Familiarize yourself with the academic integrity policy in the School of Graduate Studies.

MyGradSkills.ca free online module on Academic and Research Integrity

This free online module with certificate of completion explores integrity issues in a graduate student setting.

Expanding Horizons Workshops on Academic Integrity

Several workshops are offered annual on academic and research integrity in the Expanding Horizons workshop series.

Consult with your supervisor

If you have used the resources listed above and have questions, speak with your supervisor(s) and the graduate coordinator in your program.

Writing Retreats and Workshops

Dissertation Boot Camp

Spend four (February Reading Week) or five (June) days writing your thesis in a supportive environment. No fees

The Lake Shift

Spend five days (July) writing your thesis in a supportive environment with doctoral students from other Ontario Universities.  Fee to participate is $100.

Dissertation on the Lake

Take a five-day writing retreat on Elbow Lake. The School of Graduate Studies subsidizes this program, so the fee to participate is $75 (for 2017)

Thesis Persistence 101

A weekly 3 hour writing session, hosted by our SGS Counsellor. Bring along your work and write alongside colleagues for this one, three hour block each week.

Ban Righ Centre - Writing Studio

The Ban Righ Centre will host their second annual Writing Studio event on Wednesdays and Fridays this May. Spaces are limited, and those interested in participating can RSVP to banrighcentre@queensu.ca

Start a departmental writing retreat

Contact your graduate coordinator or Liz Parsons at Student Academic Success Services (SASS) for more information.

Dissertation Support and Strategy

Online Writing Tools and Resources

  • Online Thesis Manager
    This Online Thesis Manager will help you plan, organize, and manage your thesis-writing process.
  • Maintaining Motivation
    How to stay motivated in the long.
  • Managing Perfectionism
    Sometimes perfectionism can be helpful, but if you find it holding you back, read Learning Strategies’ Perfectionism in Writing materials.

Advising

  • Student Academic Success Services
    SASS offers thesis writing support, learning strategies for graduate students, one-on-one consultations, ESL support and more.
  • Learning Strategies Advising
    You can meet with a Learning Strategies advisor to get additional support in your research and writing process.
  • Academic Counselling with SGS Associate Deans
    The Associate Deans offer advice for managing academic issues. These meetings are in confidence and actions are only taken with the student’s consent. To make an appointment, contact the Administrative Assistant at sgsasst@queensu.ca
  • Peer Advising with SGPS (Society for Graduate and Professional Students)
    Advocacy and support for graduate and professional students as they negotiate their many roles as students, researchers, teachers, employees and colleagues.

Places to Write

Sometimes it's helpful to write away from your depertmental office or lab. Here are some alternative spaces across campus:

  • Graduate Study Room
    Found on the third floor of Stauffer, north end (this space is little used).
  • Art History Section
    This section is on the third floor of Stauffer.
  • Bookable Group Study Rooms (Stauffer)
  • 1966 Reading Room (Harry Potter Reading Room)
    This room is found on the top floor of Douglas Library. It is very busy in term-time, but very quiet out of term.
  • Watson 517
    No desks but several tables and beautiful views of Lake Ontario.
  • Cafes on Campus
    The Tea Room (Beamish-Munro Hall), Common Ground (ARC)

Weekly Schedule

Use this Weekly Schedule to plan your time.

Staying Motivated and Other Supports for Degree Completion

Expanding Horizons: Motivation, Procrastination, & Time Management

These slides outline pointers for Queen’s graduate students by a member of the Learning Strategies team.

Expanding Horizons, Management and Leadership Skills

Three workshops in the Expanding Horizons, Management and Leadership Skills series will help you focus: see Avoiding Procrastination and Maintaining Motivation, Time Management, and 10 Strategies to Degree Completion: Maintaining Momentum and Staying on Track.

Maintaining Motivation

How to stay motivated in the long.

Manufacturing Motivation

These ways to stay motivated are offered by Queen’s Learning Strategies.

Managing the Student-Supervisor Relationship

Clear understanding of expectations can help maintain the productivity of this essential relationship. If problems arise with your supervisor, try to seek help as early as possible.

External support

If you need confidential support regarding your relationship with your supervisor, contact your graduate coordinator or program director, the Associate Deans in the School of Graduate Studies or an SGPS Student Advisor. Their email addresses are listed at their respective websites, and these discussions will be kept confidential.

Graduate Supervision

This page provides an overview of supervision in the School of Graduate Studies at Queen’s.

Graduate Supervision Handbook

This guide offers information and advice about forming and maintaining good student-supervisor relationships.

The Supervisor-Student Expectations Scale (Appendix)

To clarify expectations, fill out this Supervisor-Student Expectations Scale with your supervisor (an Appendix in the Graduate Supervision Handbook).

Expanding Horizons, Communication and Interpersonal Skills

Every fall and winter an Expanding Horizons workshop covers the supervisory relationship.

Academic Counselling with SGS Associate Deans

The Associate Deans offer advice for managing academic issues. These meetings are in confidence and actions are only taken with the student’s consent. To make an appointment, contact the Administrative Assistant at sgsasst@queensu.ca

Peer Advising with SGPS (Society for Graduate and Professional Students)

Advocacy and support for graduate and professional students as they negotiate their many roles as students, researchers, teachers, employees and colleagues.

Professionalization

Expanding Horizons Planning Guide

Expanding Horizons offers a wide array of professionalization workshops and resources. Visit the Expanding Horizons planning guide to find a workshop that meets your needs.

Expanding Horizons, Academia and Beyond

This series of Expanding Horizons workshops covers conferences, abstracts, literature reviews, research ethics, scholarships, and more.

Expanding Horizons, Career Development

Workshops on job hunting, including mock interviews and support with preparing application materials

My Grad Skills

My Grad Skills offers free online professional skills training and career-planning resources.

TRAQ - Tools for Research at Queen's

Are you a graduate student whose research project involves human participants? If so, you must receive ethics approval from one of the Ethics Boards prior to the start of your project.

  • Health Sciences and affiliated teaching hospitals submit to Health Sciences Research Ethics Board (HSREB)
  • Non-Health Sciences (Social Sciences) submit to the General Research Ethics Board (GREB)

HSREB/GREB Certification applications are available through the TRAQ Researcher Portal.

The TRAQ Training Coordinator (Ingrid Gagnon) offers monthly workshops on accessing, completing and, submitting an HSREB.

Please visit this page of the TRAQ website for more details, the full schedule of our fall workshops and to register for one of our workshops.

For general inquiries, immediate support, or if you would like to organize training for your department, please contact the TRAQ team @ traq@queensu.ca, or @ extension 78426.

TRAQ is about the mechanics of how to submit an ethics application at Queen's. when you're getting close to putting in an ethics submission, consider going to one of these workshops.