SCHOOL OF GRADUATE STUDIES (SGS)

Each year, the Dean of the SGS provides a limited amount of funding for graduate student initiatives at Queen's University.

Examples of these initiatives include:

• Organizing conferences for graduate students at Queen's
• Hosting/organizing art or cultural exhibits or similar public performances involving graduate students
• Projects that allow for the professional and academic development of graduate students

Application Process

At least two months prior to the need for funding, students should submit a completed Request for Funding Form to deansgsr@queensu.ca

Terms of Reference

Generally, individual allocations do not exceed $1,000. Funding decisions are based on the following considerations:

• A high level of involvement by upper year undergraduates and/or graduate students
• Events that include opportunities to highlight graduate programs to potential graduate students
• Events or initiatives that provide opportunities for graduate students to demonstrate leadership by, for example, inspiring others or making presentations about their research or academic interests
• Initiatives that highlight the importance of graduate education to the Queen's community

Application Form

SGS Student Initiative Fund - Guidelines and Application Form (122KB)

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STUDENT AFFAIRS

Objectives & Principles

The Student Initiative Fund is held by the Associate Vice-Principal and Dean of Student Affairs as discretionary financial support for projects that enhance the quality of the student experience at Queen's.

The Fund exists to support projects that are dedicated to the principles of personal and community development and, in particular, that provide extra and co-curricular educational opportunities for students to build leadership, citizenship, intercultural awareness and/or community-building skills.

Eligibility Criteria & Requirements

• The project must be non-profit in nature. This grant program is intended to support co-curricular experiences for students. Therefore, efforts associated with credit-bearing courses are generally not eligible. Nor are projects where the student is receiving remuneration, i.e., paid internships. However, course-related activities which benefit students more broadly and fulfill other criteria of the grant program will be considered as funds are available.
• Applicants should provide a clear sense of the project's purpose and goals, which will be evaluated against the objectives and principles of the Fund.
• A detailed proposed budget must be attached to a request for funds.
• Applicants must provide evidence of efforts to obtain assistance from elsewhere.
• Applicants should identify how and/or where the project will contribute positively to the image and reputation of Queen's.
• A Social Insurance Number must be provided, if support is issued to an individual, and if any funds are provided, they will be considered taxable income.
• Successful applicants are expected to report in writing to the AVP/Dean after the completion of their activity. The report should summarize the event, include copies of media coverage, a financial statement listing budgeted versus actual figures as well as other information that might be of interest to the AVP/Dean.

Funding Decisions

The approval and amount of funding will be contingent on:

• The availability of funds and the total amount of requests received throughout the fiscal year.
• The alignment of the project goals and outcomes to the objectives and principles of the Fund.
• The extent to which the project is innovative and/or requires seed funding.
• The broadness of the project's relevance to and impact on students.
• The degree of initiative taken to raise funds from other sources.
• The contribution of the project to the positive image or reputation of Queen's

Application Form

Students must complete an application form, attach a proposed budget and any endorsements that support their request.

This information should be submitted to the Office of the AVP/Dean of Student Affairs.

Student Affairs Student Initiative Fund - Application Form (137 KB)

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