Thesis Completion Instructions for Doctoral Students

Thesis Oral Defense Preparation Meeting

SKHS graduate students are required to visit the SKHS Graduate Assistant/Thesis Coordinator (Angie) to prepare for their doctoral defense no less than 30 working days prior to the date of the oral defense, or sooner where possible.  Angie is available at:
Tel: x75214
Location: SKHS Building, 28 Division Street, KHS 206

Defense Preparation/Thesis Submission Meeting

Student to meet with SKHS Graduate Assistant 30 working days prior to the thesis oral defense date to submit the 6 printed copies of their thesis document, and to complete and sign the Doctoral Oral Thesis Examination Form (available from the SKHS Graduate Assistant).  The Supervisor may choose, but is not required, to attend this meeting. The Oral Defense Form must include:

  1. Student signature for open or closed defense.
  2. Date, time, and location of the oral defense.
  3. Names and units of the supervisor, internal, Queen's external, and external/external examiners. 
  4. External/external examiner's online research address, mailing address, telephone and email addresses.
  5. Student to advise if any members of the examining committee require remote access, ie skype, attendance for the defense and provide electronical addresses accordingly.
  6. Supervisor may choose to identify the head's delegate or they may direct the SKHS Graduate Assistant to identify a head's delegate per the using the SKHS Faculty Member Defense Service roster.

Following the Defense Preparation/Thesis Submission Meeting, and within five (5) working days, the SKHS Grad Assistant will:

  • Identify a head's delegate using the SKHS Faculty Member Defense Service roster.
  • Obtain signatures of permission to proceed to defense from the supervisor and the SKHS Graduate Coordinator or Director.

Where the full examining committee (less the chair) is in place on the date of submission of the thesis copies, the thesis copies may be submitted within 25 working days before the oral defense (not including the submission date or the oral examination date).

Corrections to Thesis Document

Students may not provide corrections to their thesis after it has been submitted to the examining committee in preparation for the oral defense.  If the edit is substantial, ie a page or more affecting the examiner’s ability to understand the document, it may be granted on a one-off basis.  Arrangements can be made via the SKHS Graduate Assistant.

Instructions and forms for doctoral students

Definitions for pass/referred/fail outcome on a  master's defenses

Other Instructions and Information

Instructions and forms for Examiners and Chairs on doctoral defenses will be provided by the SGS Thesis Coordinator available at:

Download the Tuition Refund Schedule [PDF] to find out what your tuition requirements will be based on your final completion date.