Student Awards

OFFICE OF THE UNIVERSITY REGISTRAR

Student Awards

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Reporting Awards to OSAP

(1) Student must report all merit- and need-based scholarship/bursaries/awards received from external agencies (not from Queen’s University). Do not include high school graduation awards received for performance in high school – only those awards for post-secondary studies.

This should be identified under the section entitled “Income Received During Study Period" in the item labeled “Scholarships, bursaries and/or awards you expect to receive from study start date to study end date”.

(2) Student must report all merit-based awards received from Queen’s University. Merit-based awards are based on academic accomplishment. Examples of merit-based awards are as follows (not an exclusive list): 

  • Chancellor’s Scholarship,
  • Principal’s Scholarship,
  • Queen’s Graduate Awards,
  • Queen’s University Excellence Scholarship, etc. 
  • Upper Year merit-based awards

This should be identified under the section entitled “Income Received During Study Period” in the item labeled “Scholarships, bursaries and/or awards you expect to receive from study start date to study end date”.

(3) Students are not to report need-based awards received from Queen’s University. Examples of need-based awards are as follows (not an exclusive list):

  • Queen’s University Admission Bursary
  • Tri-Colour Bursary
  • Queen's General Bursary

Note: Check the terms of your award letter, which will reference the award is granted on the basis of financial need. If in doubt, please contact the Student Awards Office by email at awards@queensu.ca or via telephone (613) 533-2216.

(4) Students in third and fourth year Medicine do not report the OMA medical stipend as a study period scholarship/award on their OSAP application.  This award is reported to OSAP via another reporting mechanism which does not impact on a student's OSAP Application.

(5) The Office of the University Registrar (Student Awards) will review your scholarship income. If a student does not report his/her Queen’s merit-based awards (reports $0 scholarship/bursary/award income) on his/her OSAP application, and student has received a merit-based award, the student’s OSAP account will be updated by Student Awards Staff to reflect accurate amount of study period scholarship income. Student is subsequently reassessed for OSAP assistance.

(6) If a student includes his/her Queen’s University need-based award on his/her OSAP application, Student Awards Staff will not adjust student’s scholarship/bursary/award income as staff cannot be certain of student’s external awards.

(7) Most high school graduation awards are received in June on the basis of the student’s performance in high school studies and therefore on an OSAP application reported as income received during the January to the “beginning of the pre-study period” (i.e., January to June). The majority of high school graduation awards are not to be included as post-secondary study period “scholarship, bursary, award” income unless the award specifically states it is to support post-secondary studies.

(8) Students receiving donships for the academic year may be required to report the taxable portion of their donship as study period employment income on their OSAP application.

(9) Students are able to update their scholarship/bursary/award income at any time by forwarding an email (via their Queen’s email account) to the Office of the University Registrar (Student Awards) at awards@queensu.ca outlining the adjustment the student wishes to make. Please ensure your name and student id are noted in your email.

(10) Any questions regarding income reported on an OSAP application can be directed to the Office of the University Registrar (Student Awards) at awards@queensu.ca or by calling (613) 533-2216.