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Queen's University
 

OSAP Appeals

Academic Progress

 

Satisfactory Academic Progress

Students are required to satisfactorily complete the academic requirements of their program of study to continue to be eligible for financial assistance. 

 

Academic Probation – Request for Reconsideration

Academic Probation Students may request for reconsideration of the decision to have an academic probation applied to their file.

Documentation Required:

  • A letter from the student explaining why they are requesting reconsideration;
  • For a medical condition, supporting documentation must be provided by a physician. Before the student returns to studies, students  may be required to provide medical documentation to show that they are well enough to do so
  • For a disability, the documentation may include medical documentation in the case of a previously undiagnosed disability. In cases where the disability was diagnosed prior to the start of the study period, students may be required to explain why they did not seek and/or receive supports to accommodate their disability, and what supports/strategies will be in place to address their disability-related accommodations in the future.
  • For a family crisis, students must provide a letter outlining their circumstances, plus any other supporting documentation  such as a letter from a third party;

  

Releasing Funds During the Academic Probation Period

An academic probation entered on a student’s file will hold any subsequent OSAP applications from processing.  Before OSAP funding can be approved for the student’s next study period, that is, during the probationary study period, the student must provide a letter explaining the following:

  • Explain the circumstances that led to the failure;
  • What steps/strategies they will take during their probationary period to improve their academic progress; and
  • A description of their academic/career goals

If the student has changed schools during their academic probationary period,  the student provide transcripts from their previous school. Where the student stays at the same institution during the probationary period, transcripts are not required.

 

Academic Restriction - Request for Reconsideration

Students who have an academic restriction, may request reconsideration of the decision to have an academic restriction applied to their account.

Documentation requirements:

  • A letter from the student explaining why they are requesting reconsideration;
  • For a medical condition, supporting documentation must be provided by a physician. Before the student returns to studies, students may be required to provide medical documentation to show they are well enough to do so.
  • For a disability, the documentation may include medical documentation in the case of a previously undiagnosed disability. In cases where the disability was diagnosed prior to the start of the study period, students may be required to explain why they did not seek and/or receive supports to accommodate their disability, and what supports/strategies will be in place to address their disability-related needs in the future.
  • For a family crisis, students must provide a letter outlining their circumstances, plus any other supporting documentation, such as a letter from a third party;
  • Confirmation from the student's academic advisor in their faculty that the student has met with them, and has an academic plan in place to ensure they successfully complete their courses.

Kingston, Ontario, Canada. K7L 3N6. 613.533.2000