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Queen's University
 

OSAP Appeals

Additional Local Travel

Additional local travel costs may be considered exceptional expenses in the situations outlined below:

  1. For students using a vehicle to commute to and from their postsecondary institution, costs incurred for car insurance and maintenance cannot be included for review purposes.
  2. A student can only claim travel expenses for the days that he/she has classes at the postsecondary institution.
  3. The student’s actual travel costs must exceed the local travel allowance in the OSAP assessment.

Conditions

  • Only travel between the student’s home and place of employment (pre-study period) or between home and postsecondary institution (study period) may be considered.
  • The distance that the student travels must be more than 30 kilometres; or more than one hour by public transit, or there must be no public transit.
  • The student’s actual travel costs must exceed the local travel allowance in the OSAP assessment.
  • For students using a vehicle to commute to and from their postsecondary institution or for employment during pre-study period, costs incurred for car insurance and maintenance cannot be included as travel costs.
  • Travel expenses can be claimed for a maximum of five days.
  • As a general rule, travel expenses can be claimed without documentation for five days per week of study if a student is enrolled in 100% of a full course load; four days if the student is enrolled in 80% of a full course load; three days if enrolled in 60% of a full course load, etc.
  • If a student wishes to claim travel expenses for more days per week than outlined above, the student must provide documentation to show that he or she is travelling to school on a regular basis (e.g., the student has classes, labs or seminars or other regular, recurring activities on more days).

 

OSAP Reviews

 

Travel to Obtain/Maintain Employment During the Pre-study Period

If a sole-support parent or single student is required to travel to obtain/maintain employment during the pre-study period, actual local transportation costs can be claimed by the student.

Documentation required:

  • A letter from the student indicating the total cost of local transportation incurred during the pre-study period; 
  • a detailed description of the travel (e.g., home and employer marked on a map of the area); and,
  • documentation from the student’s employer that shows the student was employed and states the number of weeks of employment.

 

A Single Dependent or Independent Student Lives with Parents and Commutes to School

A single dependent student is expected to reside with his/her parents if the parents’ principal residence is in the same community as the postsecondary institution and the residence is less than 30 kilometers from the postsecondary institution or less than one hour from the postsecondary institution by public transit.  This review can also apply to a single independent student who lives at home and commutes to the postsecondary institution rather than maintaining a separate residence.

Documentation required:

  • completed “Request for Review – Adjust Local Travel” Form;
  • letter from the student indicating the total weekly cost of local transportation incurred during the study period;
  • a detailed description of the travel (e.g., home and institution marked on a map of the area)

 

A Sole Support Parent or Married Student Commutes to School

During the study period, if a sole-support parent or married student maintains a residence in his/her home community to ensure continuity for his/her children and spouse, if any, and commutes to a postsecondary institution that is more than 30 kilometers from the student’s home, or more than one hour by public transit, or there is no public transit, a sole-support parent or married student can claim additional local transportation costs.

Documentation required:

  • completed “Request for Review – Adjust Local Travel” Form; 
  • a letter from the student indicating the total weekly cost of local transportation incurred during the study period;
  • a detailed description of the travel (e.g., home and institution marked on a map of the area); and
  • a copy of the student’s course schedule to indicate days and times in school 

 

Parents of Student with Disability Driving Student to School

If the parents of a student with a permanent disability drive a student to school because the student is unable to use public transportation for reasons related to his or her disability, the parent can be considered for exceptional expenses. Note: acceptable reasons for not using public transit would include, but not be limited to mobility-related reasons.  Maintenance or insurance for the vehicle are not allowable costs.

Documentation required:

  • a letter from the parent indicating the total weekly cost of transportation incurred by the parent during the study period;
  • a detailed description of the travel (e.g., home and institution marked on a map of the area); and
  • The school must have medical documentation on file supporting the student’s permanent disability and providing rationale for why the disability would prevent the students’ from using public transit.

Kingston, Ontario, Canada. K7L 3N6. 613.533.2000