Please enable javascript to view this page in its intended format.

Queen's University
 

OSAP Appeals

Adjust Income Contributions - Lack of Employment (Student/Spouse) Unable to Work or Unavailable for Work

The following reviews may be used to adjust the expected income contribution for students in the pre-study period and the spouse of married students in the pre-study and/or study period. All reviews to adjust pre-study income contributions must be submitted to the FAA on or after the start of the study period and before the review deadline date.

Income contributions for students and/or spouses should not be reduced if they choose not to work in order to travel, to pursue unpaid work, or to participate in recreational activities.

Where applicable, expenses and documentation must be based on the year for which the spouse’s income was reported to OSAP for assessment purposes. 

 

Student/Spouse Only Able to Obtain Part-time Employment

The calculation of the expected income contribution is based on the assumption that the student (and spouse, if any) will each work on a full-time basis for a minimum of 29.7 hours per week at $10.25 per hour during the pre-study period, and the spouse also will work full-time during the study period. Should the student or spouse not find full-time employment and accept one or more part-time positions with weekly hours totaling less than 29.7 hours, the FAA can adjust the total weekly hours worked component of the income contribution to the actual number of weekly hours the student or spouse worked.

Who is eligible for this review:

  • Student who is not able to find full-time employment in the pre-study period;
  • Spouse of student who is not able to find full-time employment in the pre-study and/or study period.

Documentation required:

  • completed Request for Review – Adjust Income Contribution – Lack of Employment Form;
  • a letter from the student’s/spouse’s employer(s) indicating the number of weeks and the number of hours worked by the student/spouse in the applicable period;
  • a letter from the student/spouse detailing why they were unable to work full-time during the applicable period. 

Adjust number of weeks student/spouse available for employment

The minimum pre-study period income contribution for students and their spouses, if any, is based on the actual number of weeks in the student’s pre-study period (maximum 16). If the student and/or spouse was only able to find employment for part of the pre-study period or was unable to work, the number of weeks available for employment can be adjusted to reduce the pre-study period income contribution.

Likewise, the spouse’s study period minimum income contribution is based on the number of weeks in the student’s study period  If the spouse was unavailable for employment for part of the study period the minimum income contribution can be waived, and the spousal contribution is calculated based on actual income, if any.

 

Student/Spouse Unable to Find Employment 

This review may apply to a student/spouse who has been unable to secure employment through a demonstrated “on-going” job search.  

Documentation must demonstrate that the student/spouse was actively looking for all types of work and salary ranges during the applicable period. The FAA should take the regional unemployment data into account.

This review may apply to:

  • A student who is unable to find employment during the pre-study period;
  • A spouse who is unable to find employment during the pre-study and/or study period.

Documentation required:

  • completed Request for  Review – Adjust Income Contribution – Lack of Employment Form;
  • letter from the student/spouse indicating the reason they were unable to find employment for the applicable period;
  • a letter from the student/spouse indicating the reason they were unable to find employment for the applicable period, and a detailed summary of their job search covering the duration of the applicable period and a list of prospective employers;
  • in lieu of a summary of their job search, the student/spouse can provide official proof of registration with an employment agency or proof of participation in a community job search program (e.g., Job Connect or other community employment programs). The employment agency or community job search program should confirm that the student/spouse was registered and seeking employment for the duration of the pre-study period as well as the date of registration. This information will be verified.

 

Temporarily ill

The following reviews may apply to a student during the pre-study period or a spouse during the pre-study and/or study period who was unable to work or unavailable for work for the reasons identified:

Documentation Required:

  • completed Request for Review – Adjust Income Contribution – Lack of Employment Form 
  • a letter from the student/spouse indicating the reason that they were unable to work and the period of time that they were unable to work
  • a certificate from a physician outlining the nature of the illness, the care required, and the period of time during which the student and/or spouse was unable to work; and,
  • a copy of the Record of Employment issued by the student’s/spouse’s employer showing reason for separation as Code “D” (illness or injury) or a letter of approval from Service Canada indicating the spouse is in receipt of Employment Insurance sickness benefits and the number of weeks of entitlement (if applicable)

  

Incarcerated

The following review may apply to a student during the pre-study period or a spouse during the pre-study and/or study period who was unable to work or unavailable for work for the reasons identified:

Documentation Required:

 

Sponsored by Sports Canada and in the Pre-Olympic Year Training for the Olympic Games

The following review may apply to a student during the pre-study period or a spouse during the pre-study and/or study period who was unable to work or unavailable for work for the reasons identified:

Documentation Required:

 

Disability

The following review may apply to a student during the pre-study period or a spouse during the pre-study and/or study period who was unable to work or unavailable for work for the reasons identified:

Documentation Required:

 

Stayed at Home to Care for Children 12 Months of Age or Younger

Documentation Required:

  • completed Request for Review – Adjust Income Contribution – Lack of Employment Form
  • a letter from the student indicating the reason that he/she was unable to work during the entire pre-study period or 
  • a letter from the spouse indicating the reason that he/she was unable to work during the entire pre-study and/or study period; and
  • proof of child’s date of birth (e.g., birth certificate or statement of live birth).

 

Stayed at Home to Care for Children with Disabilities or Chronic/Life-Threatening Illness

The following review may apply to a student during the pre-study period or a spouse during the pre-study and/or study period who was unable to work or unavailable for work for the reasons identified:

Documentation Required:

  • completed Request for Review – Adjust Income Contribution – Lack of Employment Form
  • a letter from the student indicating the reason that he/she was unable to work during the entire pre-study period;
  • a letter from the spouse indicating the reason that he/she was unable to work during the entire pre-study and/or study period; and
  • a letter from the family physician indicating the nature of the child (ren)’s illness or disability and the care required.

 

Stayed at Home to Care for an Elderly Parent

The following review may apply to a student during the pre-study period or a spouse during the pre-study and/or study period who was unable to work or unavailable for work for the reasons identified:

Documentation Required:                        

  •  completed Request for Review – Adjust Income Contribution – Lack of  Employment form
  •  a letter from the student indicating the reason that he/she was unable to work during the entire pre-study period; or 
  • a letter from the spouse indicating the reason that he/she was unable to work during the pre-study and/or study period; and 
  • a letter from the family physician indicating the nature of the parent’s illness (if applicable) and the nature of the daily care required.

 

English/French Second Language P rogram

The following review may apply to a student during the pre-study period or a spouse during the pre-study and/or study period who was unable to work or unavailable for work for the reasons identified:

Documentation Required:

  • completed Request for Review – Adjust Income Contribution – Lack of Employment Form 
  • For spouse: signed statement from the institution the spouse is/was attending confirming that he/she was enrolled in and attending ESL/FSL training full-time (minimum 20 hours per week) during the student’s pre-study or study period. The confirmation must include the spouse’s study-period start and end dates and classroom hours per week.
  • For student: signed statement from the institution the student was attending confirming that he/she was enrolled in and attended ESL/FSL training full-time (minimum 20 hours per week) during their pre-study period. The confirmation must include the student’s study period start and end dates for the ESL/FSL training and classroom hours per week.

 

Student or Spouse Working as Volunteer or in Unpaid Work

This review may apply to a spouse during the pre-study and/or study period or student during the pre-study period who is working at least 30 hours per week as a volunteer or in unpaid work at an eligible not-for-profit organization.

Documentation Required:

A letter from an individual at the organization who is authorized to confirm the number of hours per week that the student or spouse is working/has worked at the organization and when they worked with the organization (e.g., the start date and end date); 

The letter must also include:

  1. Name and address of the organization;
  2. Registered charity number or not-for-profit corporation number (if organization is not a registered charity); and
  3. Name, position, and contact information for the individual signing the letter.

 

Spouse is not Legally Entitled to Work in Canada

The following review may apply to a student during the pre-study period or a spouse during the pre-study and/or study period who was unable to work or unavailable for work for the reasons identified:

Documentation required:

  • completed Request for Review – Adjust Income Contribution – Lack of Employment Form
  • a letter from the spouse indicating the reason why he/she is not legally entitled to work in Canada, including why he or she did not apply for a work visa before entering Canada, how long he or she plans to stay in Canada. If the stay is longer than six months, a description of the strategy or intention around becoming eligible to work in Canada;
  • proof of a visitor’s visa, if the spouse is from a country where a visitor’s visa is required to be in Canada or proof that the spouse is from a country where a visitor’s visa is not required; and
  • an affidavit signed by the spouse stating that he or she does not have work visa to work in Canada.

 

Spouse is Attending High School or Academic Upgrading on a Full-Time Basis

This review may apply to a spouse during the pre-study and/or study period who is attending high school on a full-time basis, that is, taking 60% or more of a full course load or is taking academic upgrading on a full-time basis.

Documentation required:

Kingston, Ontario, Canada. K7L 3N6. 613.533.2000